Administrative Assistant
2 weeks ago
To provide full secretarial and administrative support along with the current administration team, supporting various teams in the Edinburgh office enduring that the team needs, and clients' needs are met at all times.
**Client Details**
A global commercial real estate agency based in Edinburgh
**Description**
- Working for team across all levels.
- An ability to prepare Microsoft Word reports and PowerPoint presentations to a high standard
- Maintaining online filing system for all current developments, adhering to company standards of compliance (this includes preparation for external audits)
- Using in-house finance system to raise invoices, register new projects and raise expense claims
- Diary management for all team members, particularly Directors
- Carry out Anti-money laundering checks for new clients with the help of the compliance team
- Formatting reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.
- Booking of travel throughout the UK and occasionally booking international flights.
- Help cover other teams when secretaries are out of the office or workload is heavy
- Working in a fast paced environment.
- Preparation and collation of Valuation reports
- The organisation of both client entertaining and staff entertaining
- Ensuring a smooth running of day to day business
**Profile**
- Excellent organisational skills and attention to detail
- A team player, possess a desire to collaborate with other secretaries and work to benefit the business
- Good interpersonal skills with a professional attitude
- Ability to prioritise and act on own initiative
- Able to work to deadlines and have a flexible approach
- Ability to work autonomously and proactively
- Confident communicator
- Good writing skills
- Good IT skills (Word, Excel, MS Outlook, Power Point).
- Can be trusted to be discrete with confidential information relating to both projects and the team members
- Minimum typing speed of 60 wpm
**Job Offer**
- Exciting opportunity to join a global Commercial Real Estate company
- Competitive salary
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