Administrative Assistant

2 weeks ago

Edinburgh, United Kingdom Dentons Full time

**Department: Banking**
**Duration: 6 Months Fixed Term**
**Type: Part Time**
**Reports to: Practice Support Workflow Co-ordinator**

**The Role**

To provide support to our Practice Support Executives to deliver a first-class service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).

**Responsibilities**
- Key Areas of Responsibility:

- Routine Organisation and Planning
- Client Relationship Administration
- Financial Administration
- Matter Opening Administration
- General Administration
- The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.
- The role offers excellent experience, training and genuine career development prospects.
- Organisation and Planning
- Scheduling routine diary arrangements.
- Client events organising
- Booking meeting rooms and arranging video conference calls.
- Arrangement of routine travel arrangements.
- Set up and maintain paper and electronic filing systems.
- Interface with other business services teams and ownership of resolving any routine business operations problems.

**Client Relationship Management**
- Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
- Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.

**Financial Administration**
- Assisting with billing process (using Flosuite as required) including completion of narratives.
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
- Processing expenses/invoices using Chrome River.
- Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds)

**Matter Opening Administration**
- Supporting completion of NBI forms.
- Arranging routine conflicts and AML checks.
- Ensuring all parties lists and contact lists are prepared and kept up to date.
- These key areas may vary according to the practice requirements. Additional tasks may include:
**General Administration**
- Production of engrossed documents (including getting annexures together) (non-chargeable)
- Minor copying, scanning, printing tasks.
- Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable)
- Deeds scheduling (non-chargeable).
- Archiving/retrieving files.
- Ordering stationery.
- Ordering business cards.
- Personal attributes
- Ability to follow process workflow maps.
- Flexible and adaptable approach to work.
- Reliable and calm under pressure.
- Good organisation, communication and administrative skills.
- Good eye for detail.
- Strong time management skills.
- Willingness and enthusiasm to work with and support teams and practice group.

**Firm Profile**

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons. Inclusion and Diversity

**Equal Opportunities**

**NO AGENCIES PLEASE**

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.

  • Administrative Assistant

    2 weeks ago

    Edinburgh, United Kingdom Hireonline Full time

    **Administrative Assistant - Edinburgh City Centre** - **£25,000 per year**: - Professional development and career progression opportunities - A creative, supportive, and collaborative work culture - Comprehensive training to sharpen your skills Are you a motivated graduate looking to break into the world of wealth management? This is your chance to be...

  • Administration Assistant

    7 days ago

    Edinburgh, United Kingdom The Nazareth Trust Full time

    **Job Summary** We are looking for a temporary part-time Administrative Assistant based in Edinburgh. He/she will be able to support our Executive Assistant/UK Office Manager in basic but varied administrative duties and should preferably have a Christian faith or at the very least respect our Christian ethos. The role is to provide high-quality...

  • Administrative Assistant

    2 weeks ago

    Edinburgh, United Kingdom Scottish Brain Sciences Full time

    **Administrative Assistant - Onsite (contract)** - At Scottish Brain Sciences we want everyone to enjoy better brain health for life. _ - We are committed to delivering a step change in the detection and treatment of neurodegenerative conditions. To achieve this, we deliver clinical trials of new tests and medicines that aim to detect brain disease early and...

  • Administration Assistant

    2 weeks ago

    Edinburgh, United Kingdom Visualise Scotland Full time

    **Wage: £12.12 per hour - Monday to Thursday** **Location: Edinburgh Norton Park Head Office and home working** Visualise Scotland are seeking to recruit an Administration Assistant, supporting the efficient administration of the organisation, recruitment and HR. Social Media experience must be possessed. You will be managed by the Development...

  • Administration Assistant

    2 weeks ago

    Edinburgh, United Kingdom Bloom Trade Limited Full time

    **Duties**: - Perform administrative tasks such as data entry, filing, and maintaining records - Answer and direct phone calls with professionalism - Assist in organising and scheduling appointments - Handle correspondence and communications - Support the team with various administrative tasks - Maintain an organised office...

  • Administrative Assistant

    7 days ago

    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are currently recruiting for a number of Administrators for our public sector client based in Edinburgh city centre. **Role**:Administrative Assistant **Location**:City Centre, Edinburgh **Duration**:Temporary role, on an ongoing basis **Pay**:£12.81 per hour **Hours**:Monday - Friday, 36 hours per week **Start Date**:ASAP The...

  • Administrative Assistant

    2 weeks ago

    Edinburgh, United Kingdom Orb Executives Full time

    ORB are proud to be working exclusively with a client who are currently going through a rapid period of growth and looking for a highly motivated and organised Administrative Assistant to join their small tight knit team. They are looking for an experienced Administrative Assistant to come in and support business development/sales side of the company on a...

  • Legal Administration Assistant

    7 days ago

    Edinburgh, United Kingdom G2 Legal Limited Full time

    Are you an administration assistant looking to join a highly reputable Legal 500 firm in the heart of the city centre of Edinburgh? If so, our client is seeking a competent administration assistant to join their Litigation team. This is a superb opportunity to gain fantastic exposure to a high-quality caseload with great support at a firm that is dedicated...

  • Administrative Assistant

    2 weeks ago

    Edinburgh, United Kingdom macBackpackers Ltd Full time

    **Overview** **Duties** - Provide comprehensive administrative support to the team. - Perform data entry tasks into sage accounts accurately and efficiently, ensuring all records are up to date. - Maintain organised paper-based filing systems and archiving. - Handle incoming phone calls with professionalism, demonstrating excellent phone etiquette. -...

  • IT Administrative Assistant

    3 days ago

    Edinburgh, United Kingdom EdinburghAirport Full time

    **About the Role** **Edinburgh Airport’s IT team is looking for a dynamic and enthusiastic individual to join as an IT Administrative Assistant. In this pivotal role, you'll be at the heart of the action, providing essential support to the Head of IT and the IT Management Team. Your days will be varied and exciting, handling everything from mandatory...