Facilities Administrator

6 days ago


East London, United Kingdom Ballymore Full time

**Facilities Administrator - 9 Month Fixed Term Contract**

Location: West Silvertown, E16

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

**Duties & Responsibilities**
- To support the on-site Facilities Team with administrational aspects of the Resort.
- Lead on management of office key tracker, ensuring all keys are logged out, signed for and returned.
- Manage signing in of all visitors and contractors, liaising with FM team to ensure consent to carry out works has been given before issuing access keys/fobs etc.
- Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the delivery of excellent customer service to residents and commercial tenants.
- E-mail correspondence & communication on behalf of FM department on site.
- To attend & minute meetings as required.
- To maintain Insurance correspondence, records & tracker information at all times. This includes communicating with Residents/Leaseholders/Managing Agents and Contractors to arrange access for leak tracing and repair.
- To liaise with the Resort Team & the support office as required.
- To deputise in absence of Facilities Coordinator.
- To ensure all the records of planned maintenance and servicing activities are kept up to date.
- To maintain clear reporting to the Facilities Coordinator, Facilities Manager & Facilities department ensuring the visibility of local infrastructure status and immediately escalate issues for further support as required.

**Skills & Experience**
- Excellent computer skills, proficient in Outlook, Word, Excel and PowerPoint.
- Good communication skills (inc telephone manner) With the ability to deliver clear and concise information both verbally and written.
- Good organisational skills.
- Good attention to detail.
- Team player who is friendly and reliable.
- Ability to multitask and work under pressure.
- Experience in the management of external suppliers, contractors and consultants covering a range of services (Desirable)
- Make sure all written communication is presented in a professional manner ensuring grammar, spelling and format are appropriate for the recipient and purpose.
- Ensure problems that arise are dealt with and solutions are found to ensure the smooth running of the department.

Ballymore operates as an equal opportunities employer.



  • London, United Kingdom Optim Facilities Full time

    If you are looking to join a company where you can grow then the Facilities Administrator & Assistant role is the perfect place to start. You will have a fantastic insight into property and facilities management and exposure to how a business functions. By working in a small team you will have ongoing training and support by being based in an office and...


  • East London, United Kingdom Ballymore Full time

    **Facilities Administrator - Permanent, West Silvertown** Hours: 40 per week, 08.30am - 17.30pm Monday to Friday **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Lead on management of office key tracker, ensuring all keys are logged out, signed for and returned. - Manage signing in of all...


  • East Midlands, United Kingdom Pertemps Bond Full time

    Facilities / Site Administrator Location: Derby Salary: £27,000 per annum Hours: Monday–Thursday 08:00–17:00 | Friday 08:00–13:00 Our client, a leading manufacturing organisation, is seeking a proactive and highly organised Facilities / Site Administrator to be the first point of contact at reception and provide essential administrative support across...


  • London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...


  • London, United Kingdom Optim Facilities Full time

    This is an exciting opportunity to join an established and growing business. We are looking for someone who is flexible with a can do attitude and a strong eye for detail with a methodical and organised approach. This is a fast moving and pressured environment and we are looking for someone who will thrive on this. Strong communication and interpersonal...


  • London, United Kingdom Catch 22 Full time

    We are currently looking for Admin Assistants at all levels across London to work with a range of clients including healthcare organisations, schools and facilities services providers to complete general office administration tasks each role can includeany of the following tasks: - Data entry and document production - Receiving calls and taking messages -...


  • London, United Kingdom Page Personnel Full time

    Facilties Administrator required for immediate start - 12 month fixed-term maternity contract **About Our Client**: Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction. The key...


  • London, United Kingdom Phoenix Hospital Group Full time

    **Role: Facilities Administrator** **Location: London** **Salary: Up to £29,000 per annum (dependent on experience)** Phoenix Hospital Group is a dynamic, fast growing independent hospital group which currently operates two hospitals in central London and Essex and two Harley Street outpatient and diagnostic centres. It has ambitious plans to grow and is...


  • London, United Kingdom Ballymore Group Full time

    We're looking for a Facilities Administrator to join the team completeing the admin for two neighbouring luxury development blocks, based in East London. **Time**:8:30am - 17:30pm **Shift**: Monday to Friday **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the site. - Reporting into the Facilities...


  • London, United Kingdom Transport for London Full time

    **Facilities Administrator** **042736** **Organisation** - Commercial Development **Job** - Administration **Position Type** - Full Time **Job title**:Facilities Administrator (042736) **Band**:1 **Duration**:Permanent** **Salary**:£27,500 to £31,250 **Location**:London (hybrid working-Palestra Office) **Job Overview** The purpose of this role is...