Purchasing Administrator

**Purchasing Administrator**

38 Hours per week Monday - Friday

**Overview**

Whether it’s industrial embedded computing, custom lithium battery packs, secure communication systems, antennas, or imaging technology we design, manufacture and supply it.

From the ocean floor to the edge of space, Steatite innovation is making sure that vital technology operates consistently, reliably, and above all safely, around the clock.

Our products can be found gathering scientific insight in the cold and crushing depths at the ocean floor, transmitting high bandwidth data across hostile terrain, processing colossal amounts of traffic data, and enabling secure ticket sales on board a train.

From the first day of your employment with us, you will be part of an organisation that cares for your safety and wellbeing and strives to make every day at work rewarding.

If you would like to work for a forward-thinking progressive business that has a passion for growth, please read on

Reporting to the Purchasing Manager, you will provide first class, professional administrative support to the purchasing function and its internal and external stakeholders, ensuring that all parties are updated on a regular basis regarding the progression of purchase orders. The role will provide co-ordination of multiple tasks simultaneously to ensure that suppliers price, delivery timescales and quality standards are achieved.

**The Role**

This role encompasses the following responsibilities:

- Daily and forward order progressing.
- Collating and filing customs clearance paperwork for imports from outside of the UK.
- Raising containers within the ERP System to capture goods coming in and associated burden rates.
- Daily filing of delivery paperwork.
- Support the processing of pro-forma invoices.
- Supporting the processing of order confirmations.
- Updating the Epicor system to ensure that it reflects accurate information in real time.
- Communicate ETA’s to all relevant departments and key stakeholders as required.
- Updating Epicor with shipping information received from suppliers and checking accuracy of shipping documents.
- Working closely with Contract Administration with regards to material delays and ETAs.
- Liaising between purchasing, production, and the sales team to ensure regular and precise communication is maintained.
- Assisting with raising purchase orders for lower value maintenance, repair and operational requirements.
- Supporting the purchasing manager with project specific administration and data collection.
- Seeking ways in which processes within the department can be improved.
- Adherence to all GDPR policies and standards outlined by the company.
- Adherence to all health, safety, environmental & quality policies and standards outlined by the company.
- You will be required to be flexible in this role and must be prepared to perform other tasks and undertake additional duties in any area of the business as determined by the leadership team. These tasks may be outside your normal work area.

**The type of person we are looking for**

You will be used to working in a busy administrative environment, with excellent attention to detail and the ability to prioritise. You will work seamlessly in a team and meet needs with enthusiasm

**Key Competencies**
- An excellent level of attention to detail.
- Proven experience in an administration role.
- Highly organised.
- Excellent organisational and time management skills.
- Ability to multitask and prioritise.
- Excellent communication skills (verbal and written) needed to communicate to multiple stakeholders.
- Ability to initiate, plan and organise.
- Proficient in using all Microsoft office packages.

**Useful Additional Expertise**

The following would be advantageous but are not essential:

- Experience of working within a purchasing department.
- Experience using Epicor/ERP system is an advantage.
- Previous experience working within a manufacturing environment.

**Benefits**

Competitive Salary

26 days holiday increasing plus bank holidays, increasing with length of service

Discretionary annual bonus

Pension - 5% employee, 4% employer (salary sacrifice)

Enrolled in Employee Share Scheme following 12 months service

Access to Westfield Healthcare scheme, including:

- Corporate Health Cash Plan including cover for dependents
- Employee Assistance Programme
- Discounted Gym membership
- Retail & Travel discount scheme
- Wellbeing App

Cycle to Work scheme

EV Scheme

**Salary**: From £25,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Work Location: In person