Operations Assistant

5 days ago

Birmingham, United Kingdom Pinsent Masons Full time

**Operations Assistant**

**Birmingham**

**Role Overview**

Vario is a market leading alternative legal services provider within the law firm, Pinsent Masons. It is unique in the legal sector. Vario is a practice group within Pinsent Masons which incorporates; Flexible Services, Consulting and Technology, Legal Project Management and Managed Legal Services (MLS). This role sits within our Flexible Services team.

We have an exciting opportunity for an Operations Assistant to join our Flexible Services team in Birmingham on a 6-month fixed term contract. The role will work closely with the Senior Operations Executive and will provide administrative support to both the Operations Management team and the Account Management team by leading on all compliance and administrative tasks associated with the seamless delivery of flexible legal resource for our clients.

The Operations Assistant will be responsible for:

- Uploading documents to Mercury (applicant tracking/CRM system)
- Monitoring timesheet submissions and chasing outstanding timesheets
- Processing invoices submitted by consultants
- Setting up new suppliers and verifying bank details
- Validating and processing referral fees
- Assisting with finance audits and queries
- Carrying out conflict checks
- Identifying improvements/efficiencies in the administration process and driving change
- Covering the Senior Operations Executive and other Operations Executives during periods of absence
- Ad hoc project tasks in line with business need

Our standard working hours are 9.30am-5.30pm, however, we are happy to consider flexible working requests.

Please note, this role is a 6-month FTC.
- Previous administration experience, ideally in a recruitment or legal setting
- Customer/client service experience
- Interest in legal services
- Excellent attention to detail

**What can we offer you?**
- Tailored career development and support within our award-winning team
- Carers’ leave (up to five paid days’ leave towards caring responsibilities)
- 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days
- Contributory pension of up to 5%
- Private healthcare policy
- Death in service cover (4 x base salary)
- Electric car scheme
- Cycle to work scheme

**What happens next?**

**Our strength lies in our differences.**

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

LI-VG1

  • Operations Assistant

    7 days ago

    Birmingham, United Kingdom SoTalent Full time

    Operations Assistant (Health, Wellness & Fitness) – Birmingham, UKA leading health, wellness & fitness organisation is seeking a passionate Operations Assistant to help deliver a safe, high-quality experience for members, 7 days a week.Role OverviewYou will support daily club operations, including cleaning tasks, opening and closing routines, greeting...

  • Operations Assistant

    7 days ago

    Birmingham, United Kingdom SoTalent Full time

    Operations Assistant (Health, Wellness & Fitness) – Birmingham, UKA leading health, wellness & fitness organisation is seeking a passionate Operations Assistant to help deliver a safe, high-quality experience for members, 7 days a week.Role OverviewYou will support daily club operations, including cleaning tasks, opening and closing routines, greeting...

  • Operations Assistant

    5 days ago

    Birmingham, United Kingdom The Equal Group Full time

    The Equal Group is a forward-thinking Equality, Diversity and Inclusion (EDI) consultancy that is currently looking for an Operations assistant to join our growing team. We are a close team, who like to work collaboratively. As we are remote, we like to make the most of our time together at our scheduled quarterly Team days in Birmingham through interactive...

  • Operations Assistant

    7 days ago

    Birmingham, United Kingdom SoTalent Full time

    Operations Assistant (Health, Wellness & Fitness) – Birmingham, UK A leading health, wellness & fitness organisation is seeking a passionate Operations Assistant to help deliver a safe, high-quality experience for members, 7 days a week. Role Overview You will support daily club operations, including cleaning tasks, opening and closing routines, greeting...

  • Operations Assistant

    7 days ago

    Birmingham, United Kingdom SoTalent Full time

    Operations Assistant (Health, Wellness & Fitness) – Birmingham, UK A leading health, wellness & fitness organisation is seeking a passionate Operations Assistant to help deliver a safe, high-quality experience for members, 7 days a week. Role Overview You will support daily club operations, including cleaning tasks, opening and closing routines, greeting...

  • Operations Assistant

    5 days ago

    Birmingham, United Kingdom SoTalent Full time

    Job DescriptionOperations Assistant (Health, Wellness & Fitness) – Birmingham, UKA leading health, wellness & fitness organisation is seeking a passionate Operations Assistant to help deliver a safe, high-quality experience for members, 7 days a week.Role OverviewYou will support daily club operations, including cleaning tasks, opening and closing...

  • Operations Assistant

    5 days ago

    Birmingham, United Kingdom SoTalent Full time

    SoTalent Birmingham, England, United Kingdom Operations Assistant (Health, Wellness & Fitness) – Birmingham, UK A leading health, wellness & fitness organisation is seeking a passionate Operations Assistant to help deliver a safe, high-quality experience for members, 7 days a week. Role Overview You will support daily club operations, including cleaning...

  • Operations Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom SoTalent Full time £20,000 - £25,000 per year

    Operations Assistant (Health, Wellness & Fitness) – Birmingham, UKA leading health, wellness & fitness organisation is seeking a passionate Operations Assistant to help deliver a safe, high-quality experience for members, 7 days a week.Role OverviewYou will support daily club operations, including cleaning tasks, opening and closing routines, greeting...

  • Operations Assistant

    1 day ago

    Birmingham, United Kingdom Four Squared Full time

    **Operations Assistant** **Birmingham** **Salary - £23,000 - £25,000** **Monday to Friday 9am - 5pm** **Office based role** Four Squared Recruitment is supporting a market leading financial services organisation in the recruitment of an Ops Live Service Assistant. **Responsibilities include some of the following;** - Undertake the activities and...

  • Sales Assistant

    2 weeks ago

    Birmingham, United Kingdom EIGHT BIT OPERATIONS LIMITED Full time

    Are you the kind of person who enjoys turning a frustrated customer into a loyal fan? Do you take pride in getting the job done right? At our Birmingham Office, we’re growing our Sales team, and we’re on the hunt for an energetic, solutions-focused Sales Executive who’s ready to make a real impact. This isn’t just another 9-to-5. It’s a chance to...