Staff Bank Administration Assistant

We are inviting passionate and committed individuals with a background in administration to join our Trust's Staff Bank.
Working on Terms of Registration for BDCT Staff Bank offers a flexible, varied, and rewarding opportunity. It allows you to choose shifts that suit your schedule, giving you the perfect work-life balance. The roles are diverse, with the chance to engage in a variety of tasks, making every day different and interesting.
BDCT is known for its welcoming and friendly atmosphere, where you’ll be part of a supportive team dedicated to delivering high-quality services. It’s a great way to gain valuable experience while contributing to the vital work of the NHS.
We are currently recruiting to create a workforce that can be ready to accept either ad-hoc shifts, short term assignments or long-term commitments across our admin hubs, hospitals, health centres and working from home.
Successful applicants will join the BDCT Admin and Clerical Bank where there is the opportunity to pick up work in the near future.
This is an exciting time to join Bradford District Care NHS Foundation Trust and support the delivery of our vision to become a leading provider of integrated care for people of all ages who have mental health needs.
Closing Date - 31/01/25
Shortlisting - 03/02/25
Interview - TBC
Delivery of clerical support to a range of identified clinical services prioritising and managing own workload using the workflow management system to respond to work activities, customer queries, responding to correspondence. The administration assistant will provide support for:
Trust receptions and wards at designated community/hospital site.
General Administration support for defined community/hospital based clinical service.
Right to Work in the UK
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trust’s eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it is essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including; but not limited to, visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately, and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
**Job responsibilities**:
Data inputting
Clinical administration within clinical record systems (e.g. appointment booking, record keeping, waiting list maintenance, adding referrals)
Undertake planned and unplanned work activities as assigned
General office duties (e.g. letter typing, photocopying, filing, ordering, support with office stock control, scanning, post)
Booking interpreters or booking transport.
Using workflow management system to prioritise and complete assigned workloads.
Book rooms across the Trust as requested through the booking system.
Using Microsoft Office software as part of daily role.
Using Trusts Intranet to support with role.
Providing telephony service to Trust wide services and ensuring the calls are routed to the relevant service and department.
Dealing with telephone and personal enquiries from members of the public and healthcare professionals, and provide non-clinical information and advice to patients and relatives within the boundaries of the role.
Undertaking reception and front of house duties at designated sites.
Using current e-technologies to improve efficient ways of communication.
Arranging appointments, interpreters and booking of transport as and when requested by members of the clinical teams.
Work flexibly to meet the needs of the services working hours to ensure the service is appropriately covered and supported.
Participate in administration meetings and contribute to the building of effective team working.
Share information, skills and experiences with colleagues.
Listen and be open to views of others.
Actively work to develop and maintain positive relationships.
Work on own initiative referring problems to administrators, team supervisors or administration manager.
Proactively participate in identifying problems, solutions & im