Pa to Directors and Office Manager

3 days ago

Hinckley, United Kingdom The Portfolio Group Full time

This is a fantastic opportunity to join a vibrant company as a PA and Office Manager with a business that has incredible growth plans and have achieved 20% growth in the last 2 years. They've won many awards such as **'the best company to work for award 2021'** and the '**Feefo Platinum trusted service award 2020'.**

We are currently working alongside one of the longest established HR & Health and Safety consultancy businesses across UK that are part of a Global Group of businesses that have a multimillion-pound turnover year on year that keeps growing. The PA and OfficeManager will support the Managing Director, Director of Service and the Sales Director with managing all business and service operations as below

**Day-to-Day Responsibilities**
- To devise and maintain office systems, including data management and filing;
- To assist with incoming calls when the Managing Director and Sales Director are unavailable;
- To arrange travel and accommodation where required;
- To delegate work in the absence of the Managing Director and Sales Director;
- To organise and maintain the Managing Director and Sales Director diary and make appointments, including any print outs required for scheduled meetings and preparation of meeting agendas where required;
- To assist the Managing Director and Sales Director in ensuring that work assigned by them to other individuals or departments is completed, i.e. follow up on delegated work in order to meet deadlines.
- To assist the Managing Director and Sales Director and Management Team with any internal reporting, e.g. the preparation of reports for the Board Meetings, MLI Meeting etc;
- To assist the Managing Director and Sales Director with administrative work for departmental/business communications;
- Supporting the Managing Director and Sales Director with HR issues, which will consist of minute taking, drafting letters etc;
- To produce documentation relating to project work, where required;
- To co-ordinate monthly payroll across departments ensuring that group deadlines are met;
- To manage the preparation and co-ordination of Quarterly Sales Conferences;
- To manage the employee bonus schemes including Bupa and Perkbox;
- Managing the office facilities by completing a weekly floor walk reporting any issues to the facilities team;
- Being the point of contact for the cleaners and engineers, assisting with their tasks and reporting any issues to the management of both companies;
- Sourcing new contractors and assisting the building manager with managing the current contractors.

**What you bring to the team**
- Ability to think outside the box and work on your own initiative;
- All written correspondence to contain clear, accurate and thorough information;
- High level of confidentiality, integrity and reliability;
- Excellent attention to detail;
- Excellent organisational and time management skills with the ability to prioritise;
- Excellent communication and interpersonal skills;
- Excellent word processing and IT skills, including knowledge of a range of software packages such as Outlook, Excel, PowerPoint, Work and internet explorer;
- Ability to work under pressure and to tight deadlines;
- Ability to research, digest, analyse and present material clearly and concisely; and
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.

**P966472LCR2**

**INDPENO

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