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Activities and Events Co-ordinator

2 weeks ago

Conwy, United Kingdom Hafal Full time

Plan, organise, manage and coordinate various types of events which would fit the

requirements of the Peer Mentoring project.***
- To provide a detailed schedule of volunteer events, which include venues, timings and

collection points.
- Manage various risks associated with volunteering and the events being held and

maintain updated risk assessments.
- Develop links with local and national news papers to publicise the service.
- Develop and design content for a quarterly newsletter.

**Responsibilities:
- To ensure all project outcomes are delivered on target
- Maintain working relationship with vendors and venues
- Administer pre-event activities including delegates, venues, literature, and associated

paperwork.
- Managing and overseeing events on the day, including problem-solving, welcoming

participants, directing the event set up and packing up.
- Liaise with the peer mentors to provide detailed volunteering activities and events
- To support the project manager, trainer and referrals agent in raising awareness of the

service
- Network and make connections with a variety of services to build volunteering

opportunities
- Source new volunteering and events opportunities for the Cyfle Cymru participants
- Manage volunteers in providing added value to the Out of Work Service
- Record all activities in compliance with both organisational and Welsh Government

regulations. This would include client sessions records, timesheets and any other
outcome monitoring required of the Scheme
- To promote high level of customer care within own area of responsibilities

**Client Work:
**- To communicate skilfully and sensitively with highly complex and sensitive information,

taking into account sensory and cultural barriers to communication
***
- To have a good understanding of the difficulties that our client group face, be able to

implement appropriate measures of support.
***
- To provide additional opportunities to maintain health and Well-being
- To provide group activities to promote independent living skills and aid the recovery of

the participants
- The ability to prioritise and organise own workload***
- To be accountable for own decisions and actions in consultation with supervision***

**Policy and service development:
- To adhere to agreed Health and Safety and Security procedures/policies.
- To adhered to Safeguarding policies and to ensure this is recorded effectively.
- To identify and contribute towards any aspects of the peer mentoring service where

improvement can be made and to advise service and managers accordingly.
***
- To assist with the delivery of peer mentoring training if required.**
**Professional:
- To participate in the continuous learning within the Out of Work Service academy and

Adferiad appraisal process.
***
- To operate within and observe partnership policies and procedures as amended and

updated.
- To make regular use of supervision.
- To be responsible for working within own level of competence.
- To undertake internal and external training as appropriate, and as required as part of

Continuous Professional Development.
- To develop and maintain professional working relationships with external agencies.

**PERSON SEPCIFICATION
**Essential Desirable Method of**
**Assessment**

**Qualifications:
- Educated to A level or equivalent

qualification and experience
- 1 years’ experience in a

similar role
- The ability to speak both

Welsh and English

Application

**Experience:
- Experience of working in community-based

services and with vulnerable client groups
- Experience of organising and executing

volunteering opportunities
- Experience of completing detailed risk

assessments
- Experience of multi
- agency work
- Experience of working

with individuals who
have/had substance
misuse issues or Mental
Health issues
Application /
Interview

**Skills:
- Excellent organisational, communication,

and multitasking skills
- Ability to initiate and maintain effective

communication and working relationships
with a relevant range of people and
agencies
- An ability to work in partnership with other

agencies to deliver volunteering
opportunities
- Be able to work to independently and as

part of a team
- Have good ICT skills and experience in the

use of computers to input data
- An understanding of other

key professionals, and
how to contact them for
consultation or referral
- The capacity to support

young adults or
parents/careers in
implementing a range of
strategies to enable them
to achieve their potential

Application /
Interview

**Knowledge:
- Awareness of the issues of confidentiality

arising when working with adults and
substance misuse
- Knowledge of child protection and working

practice to safeguard vulnerable people
- Knowledge of safe working practice

appropriate to the work
- Knowledge of local

treatment services for
substance misusing adults,
what they offer and how
to contact them
Application /
Interview

**Other Relevant**
**Requirements:
- Full driving