Receptionist & Office Support Co-ordinator

2 weeks ago

Bromley, United Kingdom Foresters Financial Full time

As our Reception and Office Support Co-ordinator you will be undertaking front-of-house reception duties with personal assistant (PA) support and facilities coordination. This is an essential and key role for Foresters ensuring a professional and welcoming environment for visitors and staff, while also supporting senior team members with administrative tasks and helping maintain smooth day-to-day office operations.

**Your day to day will include**:

- Reception Duties_
- Greet and welcome visitors, ensuring a professional and friendly first impression.
- Maintain a tidy and organized reception area.
- Coordinate meeting room bookings and prepare rooms for meetings.
- PA Support_
- Provide diary management and meeting coordination for senior staff.
- Arrange travel and accommodation bookings.
- Prepare documents, presentations, and reports as required.
- Support with expense claims and administrative follow-up.
- Facilities Support_
- Act as a point of contact for office maintenance and supplier coordination.
- Monitor office supplies and place orders as needed.
- Support health and safety compliance, including first aid and fire safety checks.
- Assist with onboarding new employees (e.g., desk setup, access passes).

Working hours are 37.5 hours a week Monday to Friday, 8.30 - 17.00.

**What we require**
- Previous experience in a similar role
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information.
- Proactive, reliable, and able to work independently.
- Familiarity with health and safety procedures in an office environment.
- Experience supporting facilities or office management functions highly advantageous.

**What we offer you**
- Basic salary up to £32,000 per annum - depending on experience
- Discretionary annual bonus dependent on your performance and company performance provided you are employed on bonus payment date.
- Annual holiday allowance of 25 days holiday plus bank holidays
- Life Assurance (based on pensionable earnings)
- Generous contributory Pension scheme
- 1 days paid charitable workday
- Employee Assistance Programme

INDAD

Foresters Financial is not your typical financial services provider. Those who join our purpose-driven organisation enjoy a culture of collaboration, creativity, and mutual respect and are challenged to do their best to make a difference every day. We help everyday families achieve their financial goals and make a lasting difference in their lives and communities.

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