HR Administrator

**About FleetCheck**

At FleetCheck we believe that everyone has the right to be safe on the roads and we are all about making a difference to road safety.

Our business is all about serving others, focused on a common good and we get there through consideration and respect for each other. Our customers trust us to deliver excellence. They trust us because they experience outstanding software provided by people who are dependable and prepared to go that extra mile.

This is a growing business, and we need people who are open to new opportunities and experiences, ready to learn new things and help drive the business forward. The enthusiasm, honesty, and openness here is infectious and it helps us hit problems head on and be determined to find the best solutions.

**General Overview**

Working within procedures defined by the HR & Compliance Manager, to provide the highest level of administrative support. Specifically focussed on delivering support to facilitate the smooth running of the HR department but also assisting, as and when required, with tasks related to the compliance of information security and data protection.

**Responsibilities/Duties**

Management of job descriptions:

- Create for new roles;
- Update when staff roles change

Management of job adverts:

- On FleetCheck website;
- On Indeed website;
- With agencies;
- Including arranging interviews;
Review CVs and filter them before sending to line managers;
Keep a record of all recruitment spending, ensuring all invoices are passed to accounts in a timely manner;
Attend interviews and take notes if the HR & Compliance Manager is unavailable;
Management of organisation chart/telephone list;
Updating the HR Procedure and updating/writing other HR related Playbooks.

Administration of PeopleHR, including:

- Adding new employees;
- Ensuring all records are accurately maintained/updated;
- Assisting/advising line managers as required;
- Liaising with PeopleHR help desk as required.

General HR administration duties.

**Other Duties**
- Assisting with Compliance Administration as and when required;
- Management of stationery orders and basic office supplies,office furniture etc;
- Research tasks as assigned, e.g. company events;
- Be flexible, as directed by your line manager, to cover other activities within the team when required.

**Experience**
- 2+ years working in HR administration;
- Experience of reading, inputting, and manipulating data;
- Good knowledge of general office administration.

**Skills**
- Good, accurate keyboard skills and ICT competence;
- Excellent attention to detail;
- Communicate effectively with a variety of people in a positive, helpful manner;
- Ability to adapt to different situations and demands;
- Planning and organisation skills with the ability to multitask whilst working under pressure.

**Rewards and Additional information**
- The normal contractual working week is 37.5 hours; a standard day is 7.5 hours.
- The work pattern is fixed hours of 9.00am to 5.00pm with 0.5 hour lunch break.
- The annual holiday entitlement based on the above working pattern is 25 days.
- Staff are able to work in a hybrid pattern with a minimum of 3 days in the office each week if agreed with their line manager.
- Other benefits to joining this friendly team - staff/team functions, including Summer & Winter events, monthly charity cake bakes, monthly staff meetings, annual appraisals, access to Employee Assistance Program (EAP), Mental Health First Aiders, free parking

**Note that the FleetCheck offices are not serviced by public transport, and you will need a car in order to work here.**

FleetCheck are proud to be a Disability Confident Employer and a Living Wage Employer.

**Employee Promise**

FleetCheck is all about helping others, focused on a common good and we get there through consideration and respect for each other. Our clients trust us to deliver excellence. They trust us because they experience outstanding software and people who are dependable and prepared to go that extra mile when it is needed.

We are a growing business and we need people who are open to new opportunities and experiences, ready to learn new things and help drive the business forward. The enthusiasm, honesty and openness here is infectious and it helps us solve problems head on and be determined to find solutions, helping our customers and improving our products.

Excellent client experience is our goal and we need people who will do what they say, deliver on their promises and look for ways to surprise or even delight with the unexpected. If you yearn for a sense of togetherness, mutual respect and loyalty, and will work hard as part of a community to foster a deep collaborative approach, we are the place for you.

**Privacy Notice**

**What information do we collect?**

FleetCheck collects and processes a range of information supplied by you. This may include:

- Details of your qualifications, skills, experience, and employment history, including s