Team Administrator

A vacancy has arisen for a full time (37.5 hours per week) Team Administrator based at the Calnwood Court, Luton to support the AMHP Team

This vacancy is being advertised as a full time, Monday to Friday permanent position.

We are looking for an enthusiastic and motivated person who is flexible and has excellent administration and communication skills. You must have the ability to work unsupervised, under pressure and be able to deal sympathetically with patients and relatives of people with mental health problems. Your main responsibilities will be to provide comprehensive administrative support to the clinical team. Previous administration experience in a mental health or other NHS setting is essential as well as experience using RiO and Microsoft office packages.

You will be part of an existing team of administration staff who provide comprehensive administration / secretarial support to the Service. You should have good verbal and written communication skills

**For further details / informal visits contact**:
To provide administrative support to the service ensuring efficient and smooth running of the team/unit. To work closely with Team Administration Lead to provide an efficient and responsive administrative provision to the service. Responsible for developing own administration systems for the team and providing day to day administrative support to the team, together with staff supervisions/appraisals where necessary. The post requires the ability to work on own initiative and to liaise effectively with a broad range of professions and to maintain client confidentiality.

To provide an effective and efficient administrative and clerical service to all doctors and managers in (Locality) by typing discharge summaries and tribunal reports. S/he will also be expected to work flexibly within the administration team

ELFT is committed to equality of opportunity for all employees, job applicants and service users. We are committed to ensuring that no one will be discriminated against on the grounds of race, colour, creed, ethnic or national origin, disability, religion, age, sex, sexual orientation or marital status. The Trust commits itself to promote equal opportunities and value diversity and will keep under review its policies, procedures and practices to ensure that all employees, users and providers of its services are treated according to their needs.

For management posts, to ensure that within their service area fair employment practice and equality of opportunity are delivered.
1. To provide a comprehensive administrative service to team/service. Including processing all reports, correspondence and documentation, and related filing, faxing, staff supervisions and/or appraisals and photocopying.
1. To ensure that all incoming post is date-stamped and distributed to the appropriate persons, and that out-going mail is sorted according to internal, external departments and relevant agencies
1. To type correspondence, using digital dictation equipment, when required.
1. To maintain office filing systems and ensure information relating to service users is accessible to relevant staff, ensuring confidentiality at all times.
1. To maintain a standard filing system ensuring that the filing of patient notes, correspondence, questionnaires etc are kept up to date in line with record keeping policies
1. To book interpreters and translators for clients appointments and monitor confirmation of bookings and action as appropriate.
1. Uploading admissions/referrals and discharge and other documents onto Rio and retrieving information/documents from Rio.
1. Checking Rio system for weekly admissions/referrals and discharges and sending out reminders for overdue discharge summaries.