Finance Assistant

**Job title**:
**Finance Assistant**

**Salary**:
£23K - £27K

**Department**:
Finance

**Reports to**:
Finance Manager

**Job purpose**

The Finance Assistant is an integral part of the Finance Team, acting as the point of contact for customers and suppliers whilst performing a range of accounting duties and functions in a timely, accurate and effective manner to support the smooth running of the Department.

**Accountabilities**
- Update ERP system with daily transactions.
- Ensure the sales ledger cycle process is maintained.
- Ensure that the purchase ledger cycle process is maintained.
- Ensure continuous improvement of the above accounting processes.
- Credit control.

**Specific responsibilities & tasks**

**Sales ledger**:

- Raise sales invoices ensuring correct VAT rates and narratives.
- Send out customer statements.
- Credit control & resolve any credit control queries with customer services.
- Report credit control issues with appropriate management/sales team.
- Maintain credit insurance cover reports, regular updates with internal teams to review and ensuring the system is up to date for credit limits.
- Work with Customer Services on order approvals where limits have been exceeded.

**Purchase ledger**
- Take ownership of all stock related invoices and process in scan & capture daily ensuring that these are kept up to date.
- Resolve any purchase Order mismatches with the Procurement team.
- Check and reconcile supplier statements for stock suppliers, ensuring these match and sue dates are accurate.
- Set up supplier payments and post these to the ledger in line with the agreed monthly payment runs.
- Ensure an understanding of the full goods received process and how it impacts Finance and other departments.
- Ensure that supplier prepayments and GRNI are reviewed weekly, and that suppliers are chased for missing invoices.
- Review and check travel invoices from the relevant Provider are accurate and approved withing the Company policies. Liaise with the travel company on issues and discrepancies. Post these invoices onto the system.
- Post all approved staff expenses onto the system.
- File supplier statements for stock suppliers.

**Ad Hoc Duties**
- Credit checks on new customers and setting these up on the system.
- Raise customer credit notes.
- Cover other colleagues in the Finance Department through absence where necessary.
- Support the Finance Manager in any Adhoc tasks/projects.
- Any other reasonable duties as required.

**Key Skills**
- Accuracy and high attention to detail.
- Mathematical and accounting skills.
- Excellent timekeeping and an ability to prioritise tasks.
- Excellent communication skills both written and verbal.
- Problem solving.

**Business interfaces**

**Internal**:All departments

**External**:Bank, Customers, Suppliers, Accountants

**Any additional responsibilities**
- Health & Safety - Ensure full compliance with all Health & Safety requirements at all times.
- 5S methodology - Compliant with 5S methodology on all Company sites.
- General assistance - Flexible and willing to assist colleagues with various general tasks when required.
- Considerate of Waste & Environment - You are expected to keep waste to an absolute minimum and to treat equipment and fixtures carefully.

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00-£27,000.00 per year

**Benefits**:

- Company events
- Life insurance
- On-site parking
- Sick pay
- Store discount
- Wellness programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Perth, PH1 3WB: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Perth, PH1 3WB