Executive Pa New

2 weeks ago

Liverpool, United Kingdom BS Social Care Full time

Job title: Executive PA Hours: 37.5 Monday to Friday Pay: £13 Contract: Contract until end of September with possible extension Job summary: The post is based in the Faculty of Arts division of the business. Staff may be asked to work in any location within the same building. Executive PA will work as part of a team of staff providing administrative and operational support to Directors and other key leadership roles within the faculty, including Associate Deans and the Head of Operations. **Duties**: " To provide administrative, operational, and personal support for a designated Director, e.g., planning workloads, managing diary commitments, dealing with correspondence, etc " On behalf of the Director, to act as the primary point of contact and information point, including dealing with visitors, incoming phone calls and liaising with colleagues " To ensure the Director is fully briefed and well prepared to attend meetings, events, etc. " To assist in the organisation of internal and external events such as seminars, degree shows, special lectures, events and conferences, open days, professional body events, etc " To provide administrative support for management team and other relevant meetings, including circulating the notice of meetings, preparation of agendas, minutes taking and the production and dissemination of minutes " To provide accurate information on request to aid decision-making or for incorporation into documentation " To work in partnership with other Executive Support Officers in schools to provide a coordinated approach to service delivery " To undertake other general administrative duties as required, e.g., arranging travel, recording sickness absence via Staff InfoBase, placing orders via i-Buy, etc " Supporting the work of other key areas of the Faculty during peak periods What we are looking for: An ability to communicate with staff, students and visitors from a variety of backgrounds Experience of working in a similar role, dealing with a diverse client/customer base and senior managers and high-level stakeholders Essential: Passport or birth certificate paired with provisional or driving license 2X Proof of address Proof of NI

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