Payroll Officer
3 days ago
The post holder undertakes the administration of the ESR Payroll System at a local level as part of the Payroll, Pensions and Systems team, providing an efficient customer focused service to internal and external clients. Duties include to work accurately and reliably within accounting timetables for financial services, and to provide support and information to HR colleagues, managers and employees as required. The post holder is responsible to the Payroll Team Lead for the processing of the payroll information whilst adhering to trust policy and Statutory policy and procedures.
To manage an agreed number of monthly paid employees ensuring they are paid accurately and on time using the ESR system
Responsible for the processing of all information received for the allocated section of staff in accordance with relevant policies, procedures, terms and conditions, statutory requirements and standard operating procedures
Review and analyse incoming information to assess accuracy and completeness, contacting managers/employees to clarify incomplete or inaccurate information
Managing data input and control processes within ESR, including manual data entry, Web Data Entry (Web ADI) and interface files, and running or analysing reports.
Control and monitor batch validation and transfer within ESR
To investigate and resolve complex queries and discrepancies from line managers, employees and HR & Finance colleagues.
Take corrective action on historic absence records to ensure accurate payment of occupational and statutory sick pay
To be responsible for the maintenance and administration of the electronic travel system, including file uploads transferring payment data to ESR, if necessary.
At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.
We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
We recruit for values and “Together we are North Tees & Hartlepool”
Review transactions received after the payroll Addressing cases where action is required to prevent overpayments or where it is possible to process changes with mínimal business risk
To calculate complex manual payments in accordance with statutory requirements
To provide advice to staff and managers on all matters pertaining to payroll
Advise staff in writing of dates when earnings will change due to occupational and statutory sick pay, maternity, adoption or paternity pay entitlement
Identify overpayment situations and initiate agreed overpayment and recovery procedure
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