Finance Administrators

**JOB DESCRIPTION**

**Job Title**: Finance Administrator

**Responsible to**:Head of Finance and Governance, Head of Nursery, and the Director

**JOB SUMMARY**

Providing administrative and financial support to the head of Finance and Governance, the Head of Nursery, and the Director, based within one of our nurseries across Islington and Hackney.

You will be supporting the Smooth running of the Children’s centre, including liaising with parents and for the general financial and administrative needs of the centre.

**DUTIES and RESPONSIBILITIES**

1. To be responsible to the Head of Finance and Governance, Head of Nursery and Director for financial administration; including record keeping, fee collection and administration; all payments, banking, and petty cash.

2. Supporting with The Head of Finance and governance and cross-checking the monthly payroll on Sage (training provided if necessary).

3. To maintain appropriate electronic and manual systems as advised by Early

Years Finance, including database of all commitments and expenditure.

4. To provide support/ be responsible for the monitoring of financial activities of the centre and to report monthly, as required to the centre management, LBI’s central finance team and funder terms and conditions.

5. Supporting the Head of Finance and Governance to ensure that all financial records and documents are maintained in accordance with the council’s financial regulations and are available for audit as required.

6. After training to use and maintain the computer packages provided for the input of data and extraction of information and be responsible for preparing and

providing monitoring and statistical information and regular reports as required by the Head of Finance and Governance.

7. To be responsible for the maintenance of confidential children’s/families records in relation to admissions and charging, both electronically and paper files.

8. To cover the reception at regular times during the week.

9. To be responsible for the maintenance of appropriate systems and reconciliation’s and for the validation of associated bank account statements.

10. To ensure all families are issued with a monthly statement and to investigate and resolve payment related problems and arrears swiftly and report to Head of
Finance and Governance regularly.

11. To be responsible for the maintenance of the centre’s systems and reconciliation’s and for the validation of associated bank account statements, with the support of the Head of finance and Governance.

12. To maintain the daily, weekly, and monthly records, including ordering of food and materials, recording attendance numbers of children and staff absence returns.

13. To take responsibility for promoting and safeguarding the welfare of children and young persons who you encounter.

14. To carry out other duties, appropriate to the post as may be required by the
Head of Finance and Governance the Director or the head of Nursery.

15. Willing to work occasional evenings and weekends as necessary.

**Confidentiality**

The nature of the job requires a high degree of initiative, confidentiality, tact, and discretion, when giving or receiving information, which could be confidential.

To be responsible for the maintenance of appropriate systems and reconciliation’s and for the validation of associated bank account statements.

**PERSON SPECIFICATION**
The person specification is a picture of skills, knowledge and experience required to carry out the job. It has been used to draw up the advert and will also be used in the short-listing and interview process for this post.

**Requirements**:
**Education and Experience**
**E1 **Substantial administrative experience with mínimal supervision

**E2 **Good level of literacy GCSE standard a minimum

**E3 **High standard of numeracy

**KNOWLEDGE, SKILLS and ABILITY**

**E4 **Proven experience of providing administrative support to a team of managers/staff

**E5 **Substantial experience of using windows-based IT and bespoke databases

**D6 **Knowledge of SAGE bookkeeping software

**E7 **Ability to develop skills in payroll calculations

**E8 **Sound knowledge and well-developed skills in the use of ICT, particularly the operation of word-processing, database and spreadsheet programs

**E9 **Ability to work to own initiative, organise own workload without direct supervision.

**E10 **Ability to acquire a working knowledge of the centre’s accounting procedures.

**E11 **Ability to monitor budgets and record expenditure, complete statistical returns

**E12 **Excellent communication skills including, writing, on the telephone and face to face

**E13 **Ability to build and maintain effective working relationships with a wide variety or people

**E14 **Ability to prioritise to ensure that deadlines are met, whilst working under pressure

**E15 **Ability to work to the organisations high standards of customer care

**E16 **Ability to maintain strict confidentia