Billing Assistant

2 weeks ago

Newcastle Upon Tyne, United Kingdom IPS Group Full time

One of the largest law practices are looking for a billing assistant to join their team in Newcastle on a permanent basis
The role of the Billing Assistant is to successfully bill in line with the Client's billing protocols. The Billing Assistant will be the designated expert in relation to the client's billing requirements. They will be required to work closely with the e-billingteams and the wider finance teams to provide a seamless and 'right first time' billing experience for our clients.
Experience in billing is required
Duties of the role:

- Open files correctly and aligned to the client's agreed framework agreement.
- Matter management - WIP - knowing who works on the files, ensuring their time gets closed before billing. Keeping WIP clean and relevant.
- Ensuring ledger financial hygiene is maintained (write offs, transfers, nil rate trainee time, BTK amends etc.)
- Review matters on a regular basis and close down when dormant, keeping our files clean.
- Identification of process gaps or inefficiencies and the provision of training for legal teams on correct and improved matter protocols
- Receiving, checking and collating overseas agents' invoices to ensure they are attributed to the correct files as disbursements, by validating the supplier invoices pre-approved on Elite, reducing the need for anticipated costs.
- Providing guidance to fee earners, partners and secretaries on the firm's financial processes and procedures relating to the billing process as well as building and managing relationships within Finance
- Validation of proformas in line with client protocols, and return to BTKs any bills which are not compliant with these protocols, along with advising the correct process/procedure.
- Dealing with client queries on invoices and financial matters.
- Co-ordination and resolution of e-billing rejections
- Running Client Summary Reports, looking for opportunities to improve WIP and Disbursement management.
- You will also need to undertake any ad hoc projects related to financial housekeeping and provide appropriate support as and when required to assist Working Capital.
- Work with the Dormant Balance Team to reduce the dormant balances down for your clients/practice groups.

This role will allow you to work remotely, with the requirement to go into the office 1 or 2 times a month
This is a full-time role with the working hours of 9-5pm
**Job type: Permanent, full-time**
**Salary: Up to £28,000

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