Business Administration Apprentice

**Business Administration Apprentice**

Raytec are looking to recruit a Business Administration Apprentice to join our growing logistics team.

**Purpose of the Job**:

- To organise shipments of Raytec products across UK and the rest of the world
- Assist with preparing logistics documents and associated paperwork
- To complete a Business Administration Level 3 Apprenticeship qualification

**Location**:
The role of Business Administration Apprentice requires working from our office in Ashington Mon - Fri.

**Main Duties & Responsibilities**:

- Prepare shipping documentation including delivery notes, commercial invoices, and freight labels
- Generate carriage quotes for UK and international shipments
- Expedite deliveries of orders and returned materials (RMAs)
- Clear imports from suppliers and arrange shipments for Purchasing, Technical, and Marketing departments
- Book freight shipments for exhibitions and special events
- Order attested documentation required for exports
- Check freight invoices and raise queries on discrepancies
- Review Duty Deferment and Postponed VAT Accounting (PVA) accounts
- Review duty and VAT invoices for imports
- Send customer delivery notes and provide tracking information
- Record proof of deliveries and import/export documents for audit purposes
- Support our Canadian office with expediting deliveries and shipping queries
- Cover sales invoicing duties as required
- Scan and attach signed delivery notes into SAP
- Assist with ad-hoc office administration and support wider office functions
- Contribute to continuous improvement initiatives across the business

**Essential**:

- Strong interest in logistics and planning
- Good attention to detail and strong organisational skills
- Effective communication skills (verbal and written)
- Willingness to learn and grow
- Proactive, reliable, and able to work well in a team

**Desirable**:

- GCSEs (or equivalent) in Maths and English at grade C/4 or above
- Proficiency in Microsoft Office

**Personal Spec**:
Raytec pride ourselves on our core values and expect our employees to do the same:
**Expertise**: We strive to be experts in our field. We use our knowledge and experience to deliver outstanding products and customer service.

**Initiative**: We’re not content with standing still. We push boundaries and improve how we do things on a daily basis.

**Integrity**: We’re honest, approachable, and open to change. We set high standards and take pride in the work we do.

**Benefits**:
Raytec offer a generous salary and benefits package to our employees, these include:

- Health care scheme Company Stakeholder Pension
- The Raytec Employee Club (TREC) which hosts regular social events, sports activities and parties
- 25 days holiday, up to 30 with long service, plus bank holidays
- Mon - Thu 830-5, Fri 830-230 - Early finish on a Friday
- Free coffee, tea, filtered water and fruit
- Free onsite monthly catering
- Long service incentives and rewards
- Cycle to work scheme
- Closed between Christmas and New Year (taken from annual holiday entitlement)
- Discounted leisure centre membership

**About Raytec**:
Founded in 2005, Raytec are world leaders in LED lighting for safety and security. We have over half a million products actively in service and employ over 90 staff. We have two offices located in Northumberland, UK, and Ottawa, Canada and sell to over 70 countries worldwide. All our products are manufactured in-house and have been installed in some of the most challenging environments on planet earth from the Arctic Circle to the Jungles of Borneo. Raytec are a global business that operates without leaving a footprint on our planet

**Job Types**: Full-time, Permanent, Apprenticeship

**Benefits**:

- Company pension
- Health & wellbeing programme
- On-site parking

Work Location: In person