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Programme Coordinator(S)

2 weeks ago

London Gatwick Airport, United Kingdom KSS AHSN Full time

**Programme Coordinator(s)**

**Salary**:circa £32,000 to £37,000 per annum

**Hours**: Full-time at 37.5 hrs per week

**Benefits**: 33 days annual leave per annum + UK Bank Holidays, flexible remote/hybrid working and optional salary sacrifice pension (employments only*)

**Contract**:Casual/temp worker agreement (non-employment terms) and/or Fixed Term employment*, on KSS AHSN Terms and Conditions.

**Base**: KSS AHSNs primary place of business is The Beehive, located in Gatwick/Crawley, West Sussex. We have further satellite / hot-desking arrangements at sites located in Guildford and Brighton. Contractually, your normal place of work will be KSS AHSNs primary place of business.

**How would you like to be part of a team, working to help improve health outcomes for our population?**

KSS AHSN is seeking to appoint two **Programme Coordinators**to join our dynamic and friendly team to both support and coordinate the delivery of KSS AHSN’s programme delivery workstreams.

**About the role**:
This is an exceptionally busy and fast-paced role. It will require proactive individual(s) who are highly skilled in information gathering, problem-solving, prioritising workloads, event management and writing for different audiences. They will also be experienced in providing excellent administrative support and project coordination. Experience or a keen interest in quality, innovation and technology would also be an advantage.

**About you**:
You will utilise your exemplary project planning, stakeholder management and communication skills to work seamlessly with both external and internal stakeholders. You will play a fundamental role in ensuring the success of the team’s collective programme delivery objectives.
- Hungry to learn all about the work we do within the Network and in particular, the programmes of work you will be coordinating and supporting.
- Well organised with a strong attention to detail.
- Digitally savvy: highly proficient with MS Office 365 and SharePoint.
- A tenacious problem solver: you will also exhibit resilient characteristics too.
- Entrepreneurial and empathetic: you will be able to grasp delivery challenges faced by both the AHSN and its key stakeholders and to build strong working relationships.
- Commercially-minded: you will be able to understand organisational and programme related pain points and conceptualise solutions.
- Communicative and expressive: you will be able to engage effectively and efficiently with colleagues and stakeholders alike and proactively seek out knowledge-sharing opportunities.
- Excellent at communicating at all levels: adapting your communication style appropriately in both oral and written comms. You’ll also be adept at devising and planning communications on the usual social media channels.
- Creative and data-driven: you think big and execute fast on ideas you will have to test efficacy.
- Ambitious and curious: you have a drive to find solutions, and a curiosity for disruptive business models and ways of working.
- Flexible and collaborative: you are not precious about roles, you’re a team player who does what it takes to get things done.
- Highly organised and energetic: you are great at prioritising and managing workloads, you are self-motivated and love galvanising others to work with you.

**Key responsibilities**:

- Provide project coordination and administrative support to the programme workstreams, for example collating audit results, setting up working groups, report writing and tracking actions.
- Prepare agendas and take minutes at clinical and non-clinical meetings/webinars, producing these to a high standard in a timely manner maintaining a full understanding of the context of the meeting and ensuring actions from such meetings are completed.
- Collate and present data for reports using appropriate digital skills. Assist in the analysis of survey and audit data; summarising data and preparing reports for analysis to a professional standard of presentation.
- Responsible for the planning and preparation of events, ensuring that the needs of the programme are met.
- Arrange regular programme progress meetings; preparing agendas and taking action notes, ensuring that actions are tracked to completion.
- Support managers in the production of programme documentation and reports, ensuring compliance with AHSN systems.
- Coordinate the tracking of programme milestones across the programme’s work streams and highlight delays and conflicts to the Senior Innovation/Programme Manager and/or Associate Director or relevant clinical lead.
- Liaise closely with programme clinical leads, providing high level administrative and project support, to ensure their contribution to reported status of all programmes, highlighting any issues to the Senior Innovation/Programme Manager and/or Associate Director.
- Support the team in maintaining the stakeholder engagement map, ensuring contacts with key groups are logged.
- Set up and maintain internal a