Recruitment Administrator

**Job Description**:
**Job Role**: Talent Coordinator
**Hours**: 37.5 per week
**Shift Pattern**: Monday - Friday
**Key Responsibilities**:

- Maintain job requisitions on Company ATS and ensure talent pools are up to date.
- Coordinate recruitment events, such as career fairs and open days, to attract top talent.
- Support the onboarding process, ensuring new hires are fully prepared with required documentation, and uniform.
- Coordinate new hire induction with relevant teams and managers, ensuring smooth integration into Ward Security’s culture.
- Manage the administration of offer letters, contracts and pre-employment background checks
- Facilitate smooth onboarding by coordinating background checks, security clearances, and any necessary compliance documentation.
- Manage Company vetting process ensuring the Company is compliant with BS7858 Security Industry standards
- Maintain accurate Talent Team data and employee vetting files are up-to-date.
- Prepare recruitment and onboarding reports to track hiring metrics and talent pipeline progress.
- Ensure compliance with legal and industry-specific requirements, particularly around security licensing and certifications.
- Assist with other HR projects as needed, including diversity and inclusion initiatives, employee engagement programs, and health & safety compliance.

**Must Have**:

- Strong communication skills
- Organisational and multitasking skills
- Ability to multitask and manage time efficiently in a fast-paced environment
- Proficiency in MS Office (Word, Excel & PowerPoint)
- Experience of working in a fast-paced office environment
- Proven experience in dealing with difficult customers

**Who We Are**:
Ward Security provides security services solutions to a range of UK businesses. Security services include: CCTV security systems, property management, guard dog security, key holding services, security guard patrol services, response alarm systems and more. With over 1500+ of our amazing people operating nationally.
We seek the best talent to uphold our vision “We look after our people; our people look after our clients. We aim to retain and attract the very best of both”.
Why Work For Us?
Well apart from joining our friendly team we offer Uniform, SIA Licensing savings scheme, Cycle to Work Salary Sacrifice scheme, Pension and Life Assurance benefits.
We strongly believe in growing our own talent, and we provide opportunities through our in-house Training Academy, our Leadership Development Programme, online eLearning and development programmes for a career path.
To support the wellbeing of our people we have an in-house Mental Health Team, Wellbeing Platform, an inclusive culture recognised in our Diversity Champion & International Inclusion Awards. We uphold our wellbeing as a MIND Workplace Wellbeing Silver Award holder. We offer Reward membership to all employees, which includes retail discounts, cinema tickets, gym membership, 24/7 free Employee Assistance Programme, and many other fantastic benefits.
At Ward Security, we believe in fostering an inclusive workplace where diversity is celebrated, and every individual is valued. We are committed to providing equal opportunities to all employees and applicants regardless of race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or any other characteristic protected by law. As an equal-opportunity employer, we strive to create an environment that promotes fairness, respect, and collaboration. We are dedicated to recruiting, hiring, training, and promoting individuals based on their qualifications, skills, and abilities. We embrace the unique perspectives and backgrounds of our team members, recognising that diversity enriches our organisation and contributes to our success.