Junior Office Services Administrator

7 days ago

Bury St Edmunds, United Kingdom Ashtons Legal Full time

**The Firm**:
Ashtons Legal is a growing firm in the East of England with a focus on providing excellent legal advice to a diverse range of individuals, institutions and executives across our region and beyond.

Ashtons Legal is a friendly and supportive team of professionals working together to make sure our clients get the best advice possible. Our firm has a flexible reward and benefits structure and a culture of openness with an innovative leadership looking to the future.

**Office Services and Facilities Team**:
Our Office Services and Facilities teams are in place to support all of our colleagues with the day to day running for the office - enabling them to deliver a smooth service to our clients. As a team, we are responsible for delivering all front of house, postal and admin services in all locations. Our team also have Health and Safety, Manual Handling and First Aid responsibilities and you will be expected to take on these duties, with the necessary training.

**The Role**:
The Central Admin Service is a central hub in place team provide invaluable admin support to our divisions. On a day to day basis, you will be responsible for:
**Post Services**
- Sorting incoming post, scanning and distributing the post to the correct teams and divisions
- Preparing outgoing post ready for collection at the designated time
- Franking of our mail
- Ensuring that any cross office post is ready for collection at the designated time

**Reprographics**:

- Providing photocopying, printing and scanning services when requested to all the teams, taking ownership of each reprographics job produced and ensure end users are informed about the production of their work and that deadlines are Quality checking all work completed

**Filing, Archiving and Retrieval**
- Assisting the team with archiving; sending and retrieving boxes as needed to Gorse

**Office Services**:

- Maintaining sufficient stationery and refreshment supplies and their distribution to each office at the request of the location based Office Services Assistant
- Organising refreshments for meetings when necessary
- Ensuring staff refreshment areas are maintained.

**Knowledge, skills and experience required**:
We would like you to have the following skills and experience:

- Experience working in an office services function in a similar environment; understanding what is required in a professional services environment
- Strong attention to detail
- A methodical approach to you work, even when dealing with routine tasks
- A pride in your work
- Strong communication skills - the ability to liaise effectively and professionally with external and internal clients
- Ability to work on own initiative, following set instructions but without supervision
- Able to work well under pressure and with often conflicting deadlines
- Computer literate with a working knowledge of Microsoft Office and Outlook (training will be provided for firm-specific software)
- Flexible attitude to working alongside different team members
- Ability to use own initiative to solve problems on the job
- Well-developed interpersonal and communication skills through internal and external client contact
- Any First Aid, Health & Safety, Fire Training would be advantageous
- Front of house experience desirable

Full training on equipment used will be provided.

We will accept apprentices for this role.

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