Administration Assistant

**Administration Assistant**

**Job description**
**Post: Administration Assistant**
**Location: Ormiston South Parade Academy**
**Salary: OAT Grade 2, Point 3 £10476 per annum**
**Contract: Academy**
**Status: Term Time Only Time, plus 5 days**

**Hours: 21.75 hours Wednesday - Friday 8.30am -4.15pm**

**Advert closes 12pm Monday 20th February, Interview TBC**
Ormiston South Parade Academy are seeking to appoint a part time Administration Assistant in our busy office.
The post holder will have responsibility for school dinner monitoring, inputting and debt chasing. They will also have responsibility for inputting of data into our management information system, along with general office duties.

**Administration: -**
- Deal with general enquiries either by telephone or face to face and sign in visitors
- Provide administrative support including word processing and IT based tasks including knowledge of various ICT packages and the operation of office equipment.
- Process forms and returns including those to outside agencies.

**Resources: -**
- Ensure accuracy and completeness of postings.

**Systems, policies and procedures: -**
- Knowledge of an adherence to school administrative systems, policies and procedures. (such as SIMs and Parentpay).

**Building professional relationships: -**
- Communicates with other school staff and teachers, senior leadership team, pupils, parents/carers, suppliers, visitors.
- Communicates basic financial information to teachers, other staff, parents and external suppliers.

**Record keeping and information management: -**
- Responsible for Maintaining and updating of records and systems.

**Problem solving and decision making: -**
- Makes decisions about own administrative work. Decision-making is short term; more complex decisions are referred to senior staff.

**Knowledge, skills and experience**
- Knowledge of SIMS databases is an asset

Knowledge for implementing a range of administrative procedures, including IT packages and systems.
- IT and keyboard skills.

**Physical demands and working conditions: -**
- Normal physical effort with a mixture of sitting, walking and carrying minor loads.
- Work normally carried out in an office environment.

**Other**
- General office administration duties, including answering the phone and face to face enquiries by all stakeholders.
- Maintaining an effective filing system for the storage and retrieval of financial information and ensuring the security and confidentiality of the administrative and financial data held within the academy.
- Contribute with the day to day operation of the office, answering queries and assisting other staff members.
- Developing an understanding of academy policies and procedures, complying with their contents and raising concerns in a timely manner.
- To contribute to the provision of an effective academy environment.

**Flexibility Clause**
As a term of your employment you may reasonably be expected to perform duties of a similar or related nature to those outlined in the job description.

**Variation Clause**
This job description will be reviewed and updated periodically in order to ensure that it relates to the job performed, or to incorporate any proposed changes. This procedure will be conducted by the Principal/Manager in consultation with the postholder. In these circumstances it will be the aim to reach agreement on reasonable changes, but if agreement is not possible management reserves the right to make changes to the job description following consultation.

**Fluency in English**
The post is covered by Part 7 of the immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

**Job Type**: Part-time

**Salary**: £10,476.00 per year