Acute Floor Administration Coordinator

We are looking for a highly motivated person to join our Team here at Northwick Park Hospital. The admin coordinator is the first point of contact for patients and visitors who are attending, referred or admitted to the Acute Floor.

A key aspect of the role is the accurate and timely input of electronic admission, discharge and referral information as well as entering clinical data into the coding module of ICS, ensuring that Trust targets are achieved.

The post holder will be available to work 12.5 hourly shifts on a rotational shift pattern, with the appropriate breaks. This consists of weekdays, weekends and Public holidays.

The post holder may work in the following areas on a rotational basis -Dryden / HDU ward, Dickens Ward, Ambulatory Care Unit, Crick Unit and Darwin Unit.

The post holder will adhere to Trust policy with regards to the sensitive information that patients are providing and all aspects of the Data Protection Act 1998.

The post holder may be required to work at any of the Trust’s sites however this position will be based at Northwick Park Hospital within the Acute Floor area.

The admin coordinator is required to work flexibly within the post to achieve the role outcome.

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.


The admin coordinator is the first point of contact for patients and visitors who are attending, referred or admitted to the Acute Floor.

A key aspect of the role is the accurate and timely input of electronic admission, discharge and referral information as well as entering clinical data into the coding module of ICS, ensuring that Trust targets are achieved.

The post holder will adhere to Trust policy with regards to the sensitive information that patients are providing and all aspects of the Data Protection Act 1998.

The post holder may be required to work at any of the Trust’s sites however this position will be based at Northwick Park Hospital within the Acute Floor area.

Deal with enquiries both in person and over the phone from patients, medical staff and the general public in a professional and co-operative manner.

The admin coordinator will be required to develop a good understanding of medical terminology.

Provide the clinicians with administrative support with locating, discharging and marking patients as deceased, ensuring that all the relevant Trust procedures have been adhered to.

The admin coordinator is required to work flexibly within the post to achieve the role outcome.

London North West University Healthcare NHS Trust (LNWUH) is one of the integrated NHS Trusts in the country. Our team of more than 8,000 clinical and support staff serve a diverse population of approximately one million people providing hospital services to the people of Brent, Harrow and beyond.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

To find out more about our Trust, why not view our videowe are London North West University Healthcare

LNWUH is a flexible working friendly organisation; we want you to be able to work in a way that is best for us and for our patients, and for you. Please speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.

To view the main responsibility, please see the attached the Job Description and Person Specification.