Office/finance Administrator

2 weeks ago


Bristol, United Kingdom Carbon Activated Europe Full time

**Overview**
We are seeking a dedicated Office/Finance Administrator to join our team in managing daily administrative & Finance tasks and ensuring the smooth operation of our office environment.

**Responsibilities**
- Preparing purchase orders in accordance with requests for materials, processing purchase ledger invoices in a timely manner, and ensuring these are put on the payment runs.
- Assist the Purchasing & Logistics Manager liaising with the sales team with all aspects of sale arrangements, sales order and invoicing processing, have a 360-degree knowledge of where goods are within the process both inbound and outbound to ensure a seamless process.
- Assist the Purchasing & Logistics Manager with import and export documentation and declarations.
- Marketing preparations for exhibitions/travel bookings/hotels flights etc.
- Process and complete sales orders, delivery notes and customer invoicing.
- Complete all sales orders directly liaising with the client.
- Banking and processing bank payment.
- Maintain the cash flow report
- Support with general finance administration, sales Ledger and purchase ledger.
- Maintaining office supplies inventory and ordering when needed.
- Filing historic records and retrieving necessary documents as needed.
- Providing administrative and clerical support as needed.
- To cover team members when absent.
- Perform any other finance/administrative duties as required by management.

**Qualifications**
- 5 GCSE’s.
- Strong administrative skills.
- Experience with Import and Export desirable but not essential.
- Experience of purchase ledger and sales ledger.
- Strong proven planning and organisational skills.
- A collaborator and effective team player, and a willingness to learn.
- Good Communicator, both orally and written.
- Self-Starter, will assume ownership and aspects that need attending to without being asked and will lead & liaise with other team members.
- To ensure that company tasks or process are steered to completion successfully.
- Customer service & support levels delight or exceed expectations
- Experience using Quickbooks desktop (not essential).

**Requirements**:

- Proven work experience as an Office Administrator, Office Assistant or similar rol
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and ability to multi-task
- Strong organisational skills with a problem-solving attitude

**Nice-to-have**:

- Familiarity with basic accounting principles
- Experience with office management software (e.g. ERP systems)
- A diploma in Office Administration or relevant field

**Job Types**: Full-time, Permanent

Pay: £24,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person



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