Facilities Coordinator

**We are looking for a Facilities Coordinator to join our busy Engineering Department**

**What do we do?**

As Edinburgh’s principal transport provider Lothian has been providing the city with a first-class public transport service for over a century. In more recent years we have expanded to provide the same great services within Midlothian, East Lothian and West Lothian.

Our business operates from a wide range of premises across Edinburgh and the Lothians, including six operational garages, two retail hubs and a coachwork operation at Seafield. We also have on-site canteens in four of our main premises and an external CoffeeHub at Shandwick Place. We take great pride in the standard of our premises and strive to provide a well-maintained, safe and comfortable working environment for our colleagues.

**About the role**

As our Facilities Coordinator, you will work closely with the Facilities Manager to support all facilities activities, working 40 hours per week Monday-Friday.

The main duties and responsibilities of the role include but are not limited to the following:

- To assist the facilities manager in all aspects of project implementation as required ensuring project completion to expected standards.
- To coordinate all facilities activities, work direction and support systems.
- To make certain that all contractor inductions and authorisations including liability insurance, permit to work, safe system of work, method statement controls are in place before a contractor starts work on site.
- To ensure all plant and equipment is inspected, maintained and serviced according to maintenance regulations and H&S requirements.
- To provide a Planned Preventative Maintenance (PPM) service for all site plant equipment, co-ordinate the timing and availability of maintenance requirements both planned and reactive, with the end user.
- To ensure all statutory and general maintenance documentation is up to date, available and associated actions completed within the assigned timeframes.
- To setup, maintain and organise facilities department central files, information, filing and messages.
- To provide general administration support relevant to the role.
- To act as the first point of contact for remedial and scheduled maintenance activities, coordinating works to the relevant contractors, whilst ensuring that all systems and data logs remain updated.
- To provide accounts assistance to the Facilities Manager and Engineering support team by raising purchase orders, allocating spend and reviewing periodic expenditure.

**Skills, Qualifications and Experience**
- Previous facilities management experience is essential
- You must possess a full UK driving licence
- IOSH managing safely or relevant facilities related qualification
- Positive attitude to lead by example
- Excellent communication skills
- Ability to multitask and prioritise your workload
- Confident decision making
- Excellent time management skills
- Proven project management skills
- Good IT skills
- A practical, flexible and innovative approach to work.
- The ability to work under pressure, particularly when working to tight budgets or when emergencies arise

**Benefits for you as our Facilities Coordinator**
- Salary of £28,000 per annum
- 35 days Annual Leave
- Pension and discounts in 100s of retailers
- Access to a range of benefits including an Employee Assistance Programme
- Continual training and development to push forward your career
- FREE travel in Edinburgh and surrounding areas with your Ridacard, valid on all our buses and Edinburgh Trams
- 90% discounted travel for a friend or family member

If you think you fit the bill then we'd love to hear from you