Accountancy Assistant

To work within Financial Services for the areas of Accounts Payable, Accounts Receivable, Cash Office and Charitable Funds.

Ad-hoc short notice cover to cover periods of short term sick leave and/or dental/doctors appointments, in addition to unplanned and unforeseen peaks and troughs in workload, this may include cover on any of the North West Anglia sites.

A good telephone manner and methodical approach to work are essential to the post.

**The Financial Services team are responsible for**: the control of all income due to the Trust, invoicing, debt collection, bank reconciliations, donations/legacies and supplier account reviews through use of Purchase and Sales Ledger, Cash Management, Charitable Funds and Patient Monies systems as well as extensive use of Microsoft Office.

Accounts Payable transactions (i.e. ensuring the correct procedure is followed leading to the processing of authorised invoices, pursuing outstanding invoices and resolving supplier queries.) The post holder will also need to update cashbooks, reconcile statements, undertake general administration and answer external telephone queries.

Accounts Receivable tasks collect post from Cash Office, Doctors Private Fees, Cremation fees, Debt Collection, to liaise with debtor and debt collection agencies, process Manual payments for volunteers and cheque payments, action various Oracle Reports.

Cash Office to provide annual leave cover for the Cashier and Clerks when needed, to cover the window assisting with travel claims, enquires,

Charitable Funds assist Charitable funds Administrator, with a variety of tasks.

Computer experience (including spreadsheet set up and maintenance), excellent communication skills, good telephone manner and previous experience within a finance field is essential.

It is the Trust’s aim to provide high standards of patient care and to ensure that our staff are supported in their roles that help us achieve this. As part of your role you are expected to adhere to Trust policies and procedures which are designed to guide you in your work and ensure that the Trust, and you as an individual, comply with legal requirements. Non-adherence to Trust policies and procedures may be addressed through the Trust’s disciplinary process.

Agile Working

We recognise the need to develop modern working practices to enable our employees to maximise their performance and productivity whilst maintaining a good work life balance and so have adopted an Agile working methodology as outlined within our Agile and Flexible Working Policy.

Agile working options are automatically considered for all roles within the Trust and options are detailed on the Agile Working Matrix attached to this post. Talk to the recruiting manager about what this means in practice for you.

Key policies are outlined below; you are also required to act in accordance with policies specific to your job role, which are covered at induction.

KEY RESPONSIBILITIES

(This is a list of duties for the post, not all of these will be relevant to each post holder, a separate responsibilities schedule will be agreed and some rotation of duties may be required)

Assist in all elements of Financial Services - Accounts Payable, Accounts Receivable and Cash Management at any given time.

Accounts Payable
1. Review Business Intelligence (BI) reports on a daily, weekly, monthly basis as required taking appropriate action as required.
2. Review and action on stop, legal letters and queries.
4. Chase Non-PO invoice holds (re disputes, awaiting credit notes etc.) that have not been properly actioned by the requisitioner/budget holder.
5. Where possible arrange for automated rules to be set up for specified supplier’s invoices to be routed direct to coder/approvers.
6. Complete the UTR and other specific spreadsheets.
7. Assist in reviewing invoices daily on the AP Oracle Work list and forward within Oracle to relevant staff for approval.
10. Workflow distribution.
11. Obtain approval for Edenred childcare vouchers and Barclaycard and pass to Financial Services Team Leader for payment.
12. Progress Health UP invoice and Prospect Health invoice ensure approval received and ready to pay via WCHAPS 2 days prior to month end.
13. Inputting information for CHAPS/Faster payments.
14. Export completed agency workflow and check agency rates against spreadsheets/written paperwork, chase any credits due.
15. Cover Cashier in Cash Office when absent and rotational from 3-5pm daily.

Any other Accounts Payable tasks.

Accounts Receivable
1. Collect post from the Cash Office and distribute to the relevant person/team.
3. Raise invoices for ad-hoc requisitions received.
4. Complete Cremation fee spreadsheet.
5. Complete Private fees spreadsheet.
6. Send completed information for doctor’s cremation fee and private fee payments to Equiniti by 5thof month.
7. Ensure write back cheques are reviewed and actioned monthly.
8. Keep patient monies database maintained and updated.
9. Reconcile