HR Administrator

**WHO ARE WE?**

Newmedica is one of the leading providers of NHS-funded ophthalmology services in England.
- Our Purpose is to make a difference
- Our Vision is a society where everyone can get access to free or affordable world class treatment for advanced eye conditions without any unnecessary delay or worry
- Our Mission is to revolutionise the care and treatment for patients facing the prospect of sight loss by creating a new national network of specialist eye clinics that have a seamless link with all optometrists and GPs

We provide services for NHS CCGs, NHS Trusts and Foundation Trusts, and other providers of NHS funded services. We deliver over 125,000 patient interactions annually, including outpatient appointments, diagnostic testing and eye surgery. Our services are delivered through a variety of models including Managed Services and Ophthalmology Joint Venture (OJV) Partnerships.

**ROLE SUMMARY**

The HR Administrator will support the efficient running of the HR service by administering a number of key processes and procedures including recruitment, payroll, and HR system maintenance.

This role is remote working but will require fortnightly attendance to our London office along with travel to support our national services.

**KEY RESPONSIBILITIES**
- To administer the end-to-end recruitment and onboarding procedures, ensuring NHS standards on pre-employment checks are followed up with new joiners in a timely manner and all checks are complete prior to joining.
- Administer and processing the payroll, reconciling reports for starters, leavers, contractual changes, overtime, unpaid leave maternity/ paternity leave, pension contributions and employee allowances/benefits. Using the Sage payroll system to input payroll changes by the monthly deadline.
- Demonstrate a commitment to continuous improvement by working with the rest of the HR team to review and improve HR processes
- Ensure a high degree of accuracy in the maintenance of employee records including starters/leavers and changes on both the HR Information system and related IT systems in Newmedica.
- Ensure a high degree of data accuracy in the HR Information System (BambooHR) through regular reporting.
- Ensure HR checks are regularly monitored and identified actions promptly addressed. This includes the monitoring of clinician registration and ongoing employment checks that meet NHS standards.
- Deal with routine queries, providing first level advice in line with our policies and process, escalating where necessary.
- Provide administrative support across all HR processes including performance, absence management, disciplinary and grievance issues.
- Coordinate employee induction and mandatory training programmes.
- Work closely with the HR Advisors to ensure a high completion rate of mandatory training and employment checks
- Arrange probationary reviews with line managers and ensure timely completion.
- Arrange and co-ordinate training courses, as agreed.
- Collate and update training records.
- Undertake any other ad hoc HR support duties as required.

**THE INDIVIDUAL**

EDUCATION & QUALIFICATION
- Preferably CIPD Level 3 Foundation

EXPERIENCE & KNOWLEDGE
- Experience of working in HR within a highly regulated industry, preferably healthcare
- Strong demonstrable administration experience
- Payroll knowledge would be highly advantageous
- Previous experience of administering NHS pre-employment checks
- Lead user of an HR Information System with an ability to use reporting functions
- Experience of dealing with routine HR queries and giving advice as necessary

SKILLS & PERSONAL ATTRIBUTES
- Ability to work in a fast paced, changing environment.
- Excellent planning and organising skills, juggling multiple tasks and deadlines, working proactively.
- Stays calm and maintains work accuracy whilst under pressure
- Excellent relationship building and customer service skills
- Excellent verbal and written communication skills
- Professionally-minded, maintains an objective view point, and able to deal sensitively with matters whilst maintaining confidentiality.
- Employs initiative and is pragmatic but with good judgement on when to escalate.
- Competent in all Microsoft Office products.
- Is flexible, adaptable and has a willingness to learn; ambitious, tenacious and persevering.

**SUPPLEMENTAL INFORMATION COMMON TO ALL ROLES**

ADDITIONAL RESPONSIBILITIES
- Actively promote and market Newmedica and present a positive image of the Company and its activities both within and outside the Healthcare environment.
- Undergo any self-development and training as necessary for success in the role and provide support and development for others where appropriate.
- Carry out any duties at all times in accordance with the Company’s policies including Equality and Diversity and Health and Safety.
- Promote by positive example both internally and externally, the purpose and vision of Newmedica.
- Undertake any other responsibilities commensurate