Management Support Officer

4 days ago

Warrington, United Kingdom Environment Agency Full time

Your primary responsibility will be to provide administrative support to our Area Leadership Team.

Your excellent organisational skills will be critical to the smooth running of our organisation and will enable us to meet our objectives to improve the environment.

You will carry out a range of administrative duties and act as initial point of contact, sharing and filtering information for the team so that priorities are met.

You will provide an efficient meeting service by maintaining Outlook calendars to ensure effective use of your managers time, arranging internal and external meetings including booking travel and accommodation and making initial judgements relating to conflicting appointments. You will draft agendas, briefings, take minutes and ensure your managers are prepared for all upcoming meetings.

You will also be required to carry out other administrative tasks such as imputing expenses and time recording for your managers.

The team
You will be part of a friendly group of people that support the Area Leadership Team and work closely with the Area Director’s personal assistant.
We work as a team to be the first point of contact for many of our internal and external customers. We will always provide positive responses and provide first class customer service to ensure effective relationship building and partnership working.

Experience/skills required
You will have previous experience working in similar admin roles supporting senior managers.
You will be able to work efficiently and effectively at a fast pace to constantly shifting deadlines and parameters without compromising on quality.
You will possess effective communication skills with some experience in taking action points/minutes at senior management meetings.
You will be able to pick up new IT systems quickly and be competent in using IT services such as Microsoft office programmes (for example Outlook, Word, Excel etc.)
You will have the ability to work proactively whilst being primarily unsupervised.
Some ad-hoc travel to other offices within the area may be required.

Contact and additional information
We can offer a Level 3 Business Administrator apprenticeship as part of this role, if this is something you are interested in.

Location - We are working flexibly with the option of working from home or from our offices in line with our Team Charters.

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