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HR Administrator
2 weeks ago
**Salary and Benefits**:
- Competitive
- 22 days holiday per year in addition to Bank Holidays (Prorated for 3 days working per week)
- Birthday Off after one year of service
- Pension with 4% salary sacrifice scheme and employer contribution
- Death in Service benefit of 4 x salary
- Employee Assistance Programme
- Cycle to Work Scheme
- Eye Care Vouchers
**The Role**
As our HR Administrator, you will be responsible for you will be responsible for updating HR documents and staff records, as well as assisting with any projects the HR Department are undertaking..
You will be expected to:
- To provide accurate and timely HR administration support to the HR Manager and senior management team.
- Assist in preparation of new starter documents.
- To manage the administration process of all new starters to the company, including obtaining references, chasing all missing signed paperwork, arranging inductions and uploading employee information on to the HR Portal.
- Book probation reviews into managers diaries and provide the necessary forms. Chase outstanding forms and send letters out to employees that have completed their probation. Inform HR Manager of employees not meeting the required standards during probation.
- To carry out the administration of DBS checking of staff and to log and report outcomes accordingly.
- To assist HR manager with Employee Relation cases including Disciplinaries, Grievances, Capabilities, TUPE, appeals etc., ensuring that meetings and hearings are well documented.
- To track sickness absence reporting each month and notify HR manager of staff who have triggered the Bradford Factor. Advise as per the sickness process.
- Ensure that managers have the correct details to complete return to work interviews.
- Check and ensure all return-to-work meetings have been recorded.
- Prepare maternity, paternity, adoption leave, etc. entitlement letters.
- Create new ID cards in December for all relevant employees and new joiners. Additional cards may be requested from subcontractors.
- Assist in updating HRM ensuring all fields are completed correctly and in full.
- Assist in the logging completed appraisals and training details obtained from the Annual Appraisal process.
- To ensure electronic filing for the personnel files is always up to date.
- Process references for leavers, making sure they are GDPR compliant.
- To ensure all relevant data relating to payroll changes have been provided to the HR Manager in enough time to prepare the payroll sheet for submission on a monthly basis.
- To undertake any other duties as requested by the HR Manager.
Working hours will be **Monday to Friday, 08:00 am to 17:00 pm**, and flexibility with working hours is essential as overtime will be required from time to time.
To be considered for our HR Administrator** **role, you will have the following skills and experience:
**Qualifications**
- GCSE Level Qualification in English and mathematics.
- Diploma in Administration
**Experience**
- Previous experience with a similar role HR Administration role is desirable but not essential.
- Substantial word processing experience with a good understanding of Word, Excel and Outlook.
- Excellent verbal and written communication skills, telephone skills and interpersonal skills.
**Skills/Knowledge**
- _ Ability to maintain confidentiality, operate discretion and thus maintaining the credibility of the Human Resource function._
- Ability to work as part of a team and on own initiative.
- Excellent time management skills with the ability to prioritise own workload, deal with conflicting demands and meet tight deadlines.
- An understanding and ability to show tact and discretion when dealing with sensitive and confidential information.
- Methodical and process driven.
- An understanding of and commitment to equal opportunities.
- Excellent attention to detail.
- Ability to build and maintain excellent working relationships with managers and staff.
