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Receptionist
2 weeks ago
UPP currently has an exciting opportunity for a Receptionist to join our team. This is a permanent, part
- time position working app 24 hours per week on a rotating 4 week rota: Week 1 Mon 3:00pm to 8:00pm; Tue 10:00am to 3:00pm; Wed 8:30am to 3:30pm; Thurs 10:00am to 3:00pm, Friday 10:00am to 3:00pm; Saturday OFF; Sunday OFF. 30 minute unpaid break on Wednesday shift.
Week 2 Mon OFF; Tue 10:00am to 3:00pm; Wed 8:30am to 3:30pm; Thurs 10:00am to 3:00pm; Fri OFF, Saturday 10:00am to 4:00pm; Sunday OFF. 30 minute unpaid break on Wednesday and Saturday shift.
Week 3 Mon 3:00pm to 8:00pm; Tue 10:00am to 3:00pm; Wed 8:30am to 3:30pm; Thurs 10:00am to 3:00pm, Fri 10:00am to 3:00pm; Saturday OFF; Sunday OFF. 30 minute unpaid break on Wednesday shift.
Week 4 Mon OFF; Tue 10:00am to 3:00pm; Wed 8:30am to 3:30pm; Thurs 10:00am to 3:00pm; Friday 10:00am to 3:00pm; Saturday OFF; Sunday OFF. 30 minute unpaid break on Wednesday shift.
Salary Circa. £14,259
Location Plymouth
The Receptionist will operate the Reception desk and switchboard as well as a computerised system that controls a real time helpdesk to monitor reactive and planned maintenance work. They will also be required to assist in the recording of planned and statutory maintenance, procurement of goods, purchase requisitions, receipts of requisitions, administration of invoices and personnel records.
The role:
Reception and General Office Duties
- Provide a Reception service to the offices, keeping records of all visitors, contractors and issue of keys
- Liaise, as necessary, with the university client, sub-contractors, UPP RSL staff and residents
- Assist the relevant manager(s) in the co-ordination of all on-site activities and day to day administration
- Operate a computer based property management database monitoring all reactive work and planned maintenance
Procurement
- Assist in procurement of goods and services via the UPP RSL purchase system
- Source potential suppliers, obtaining and inputting their details on the database
- Produce purchase orders for goods and services
- Receipt purchase orders, processing and invoices and submitting them for authorisation
Record Keeping
- Assist in maintaining all technical and statutory records
- Assist in maintaining all personnel records held on site
Other
- Undertake training as required
- Be prepared to work additional hours, as and when the need arises, especially during the main student arrival and departure weekends
- Other duties as commensurate with the post
In return, we are offering a competitive salary and a great benefits package including cycle to work scheme, pension, store discounts 25 days holiday plus bank holidays, life insurance and many other perks.
