Team Assistant

6 days ago

London, United Kingdom Wavemaker Full time

Job Title:
PA / Team Assistant

Supporting:
TfL Client and Client Managing Director

**Role context**:
The is a dual Team Assistant / Personal Assistant role designed to provide the team and senior management with the required level of proactive and consistent support. The Personal Assistant should always be one step ahead, pre-empting situations before they arise.

***

**Core Responsibilities**:
Extensive and complicated diary management for senior management often coordinating across multiple diaries

Proactive and consistent coordination of meeting schedules

Global travel booking across different time zones and all associated logistics

Organisation of all board meetings

Create and share agendas for board meetings

Minute taking at fortnightly board meeting including circulation of action points

Editing, formatting, binding, scanning and photocopying documents

Coordinating conference calls / video conferences with clients and global team members

Producing regular reports as requested

Acting as a gatekeeper and first point of contact for all matters within WM

Booking restaurants, venues and spaces for high level breakfasts, luncheons and dinners

Ad hoc coordination of initiatives including Team Away Days / off-site meetings and all in-house training events

Partnering with Facilities Management and IT to ensure printers and tech work seamlessly within Sea Containers

Meeting and greeting visitors including clients, media owners and other business partners

Track incoming / outgoing documents for signature

Reconciling and processing all expense claims and completing timesheet data in our in-house system

Maintain team birthday calendar

Raise new joiner forms and update various systems, distribution list and team meetings

Ensuring all leaver forms are sent through the correct department upon leaving

Responsible for creating and maintaining an up to date team organograms

Skills and Behaviours

Excellent written and verbal communication skills

Ability to work in a highly pressurised environment with a high level of emotional intelligence

Proactive always and able to make decisions autonomously

Ability to build effective relationships at all levels of employees and senior clients, media owners and key industry contacts

Methodical and thorough approach to work with an ability to keep a clear mind in a busy (sometimes noisy) environment with a great variety of tasks

Self-motivated and able to work independently as well as able to work alongside a wide range of people in different areas of the business

High attention to detail with a structured approach to work tasks - with a good sense of prioritisation

Previous experience of working with highly sensitive and confidential information

Good computer skills (MS Office Word, Excel and PowerPoint) are required

Enthusiastic “can-do” attitude with consistent demonstration of conducting responsibilities to an excellent standard

  • Shop Assistant

    1 hour ago

    London, United Kingdom team leader Full time

    Join Our Cake & Custard Factory Family as a Team Leader - Delivering Exceptional Customer Service! Are you passionate about creating memorable shopping experiences? Do you thrive in a fast-paced, customer-centric environment? If so, we have the perfect opportunity for you! We're seeking a dedicated Shop Assistant who understands the pivotal role that...

  • Store Team Leaders @ Peckham Se15

    4 days ago

    London, United Kingdom team leader Full time

    Join Our Cake & Custard Factory Family as a Team Leader - Delivering Exceptional Customer Service! Are you passionate about creating memorable shopping experiences? Do you thrive in a fast-paced, customer-centric environment? If so, we have the perfect opportunity for you! We're seeking a dedicated Shop Assistant who understands the pivotal role that...

  • Governance Assistant

    4 days ago

    London, United Kingdom Team Internet Full time

    **Description**: This role will be a part of Team Internet's Legal & Compliance division and you will work closely with the governance team to support various aspects of governance and compliance activities within the organisation. The role will work with the Governance team to provide expert advice and guidance to employees across the...

  • Admin / Admin Assistant

    6 days ago

    London, United Kingdom Team HC Full time

    We are looking for the Admin / Admin assistant or related qualified professionals to work for Red bridge council. the contract will be for 3 months but if you are willing to extend, we will be giving your profile for further jobs as well. Main documents required: Photo ID DBS (if applicable) Visa (if student or related visa holders) NI number and right...

  • Marketing Assistant

    6 days ago

    London, United Kingdom AllBright - Central Team Full time

    **About Us** AllBright is a global collective of change-makers powered by ambitious women committed to creating an equitable world for all. Our vision is to create a world of unlimited possibilities for ambitious women. All Businesses, All Women, All Together. #Sisterhoodworks We are an inclusive and compassionate global community connected through digital...

  • Personal Assistant

    6 days ago

    London, United Kingdom Team Creation Limited Full time

    **Personal Assistant to Director** **Responsibilities**: - Provide a full spectrum of secretarial and administrative support to Director in both business activities and personal matter - Providing administrative support including sorting incoming correspondence, reconciliation and processing of monthly statements, and arranging internal and external...

  • Administration Assistant

    1 week ago

    London, United Kingdom AllBright - Central Team Full time

    **Administration Assistant to the CEO and Head of HR** **About Us** We strive to celebrate & champion women to inspire change, and to create spaces and a sense of community in which they can thrive. The AllBright is the connective thread between passion and drive, celebrating women of all ages and stages. Our members’ clubs are designed by and for...

  • Facilities and Compliance Team Administrator

    1 week ago

    London, United Kingdom Impact Futures Candidate Team Full time

    This Facilities and Compliance Team Administrator role is to to work as part of a close-knit, supportive team to provide administrative support to the Facilities and Compliance team, by providing, and maintaining through associated database, Excel and Word documents and systems to assist with scheduling compliance surveys, checks and audits. The role itself...

  • Accounts Assistant

    1 week ago

    London N DP, United Kingdom Caravan Support Team Full time £27,000 - £30,000 per year

    Accounts AssistantLocation: LondonSalary: £27,000 to £30,000 per annum (depending on experience)The RoleCaravan is looking for an enthusiastic and detail-driven Accounts Assistant to join our growing finance team. In this role, you'll support the day-to-day financial operations of a busy hospitality group, helping us keep everything running smoothly while...

  • Administrative Assistant

    13 hours ago

    London Area, United Kingdom Brook Street Team Full time

    Role DescriptionThis is a full-time hybrid role for an Administrative Assistant located in the London Area, United Kingdom, with some work from home acceptable. The Administrative Assistant will be responsible for providing administrative assistance, handling phone calls, managing communications, and offering executive administrative support. Daily tasks...