Payroll Coordinator

We have partnered with this prestigious international retail organisation to recruitment an experienced Payroll Coordinator to work on a Hybrid basis.

**Overview and purpose of role**:
As the Payroll Coordinator, you will play an integral role in overseeing the Payroll and Administration network. Supporting the HR Team with the day to day smooth operation of the HR function. You will support both Retail and Head Office functions.

You will have a full generalist administrative remit within the role, in order to provide effective and commercial administration and advice to managers. Always at the forefront of everything we do, to create an approachable and supportive service and 'goto' department for all employees alike. This role will take ownership for the day to day support administration for the department and will report directly into the HR Manager.

You will be responsible for building strong relationships across the business, for each business entity and region. You will be a true brand ambassador and become a trusted partner and colleague.

This is an exciting opportunity for an Administrator who can partner the HR team and support the business specialising in Payroll Administration. You will be part of a small team whereby you can gain exposure and learnings of the full HR remit. The day today is varied and dynamic, so you will need to be agile and fast paced and able to juggle multiple priorities and deadlines.

You are a team player, however able to work alone and come up with ideas and solutions. You will have the confidence to make decisions, yet have a willingness to collaborate and partner with the team. You have a desire to roll your sleeves up and get yourhands dirty and be involved in all areas of the business and within the HR sphere with support and guidance from the HR team. You are naturally inquisitive and solution focused. You will work with integrity and trust and be a credible team member.

**Key Responsibilities of the role**:
**This is not an exhaustive list**

**Payroll**

It is the Payroll Coordinator’s responsibility to fully own all Payroll collation and HR Administration.
- You will be the owner of collating all payroll and reporting it in an accurate and timely manner.
- You will partner with the HR team on payroll for all markets and liaise with 3rd party Payroll Providers across the region.
- You will send out monthly payroll deadline reminders and provide advice and guidance to the Management team on payroll related processes and policies.
- You will review the monthly payroll files received from the 3rd party provider and check all information has been reported accurately.
- You will work to strict deadlines to ensure payroll is finalized and paid in accordance with our contractual obligations. Work closely with the HR team to ensure approval of the payroll for all markets is completed in a timely manner.
- Manage off-cycle payments as required.
- Check the monthly Payroll Journal for UK and Ireland and submit to the Finance department.
- Oversee the payments of taxes and social charges for the region.
- Diary Management - ensure all payroll related deadlines and Bank holidays across regions are in the calendars
- Calculate and process commissions, commissions boosters and other incentives as relevant.
- You must escalate any concerns relating to the payroll to the team in a timely manner.
- You will be the main point of contact for all pay related queries and be responsible for finding solutions as required.
- You will keep the team updated with any ongoing issues and training needs identified.

**Benefits**
- Take Ownership of all Company Benefits administration, including new starter communication and answering any benefits related queries.
- Support the HR team to create exciting and effective communication and engagement plans in the benefits offering.
- Ordering/tracking and distributing meal vouchers.
- Manage annual P11D submission and payment
- Previous payroll experience required.
- European experience beneficial for the success of role.
- Excellent Administration skills and a passion for excellence and accuracy
- Analytical skills
- Strong attention to detail
- Excellent Communication Skills
- Team Player
- Exceptionally organised
- Experience in Retail and Head Office environment preferable
- Strong administrative background or prior experience
- Strong numerical ability
- Degree Qualified
- Solution Focused
- Natural interest in HR and a willingness to learn
- Positive and Energetic
- Ability and willingness to travel
- Confident and acts with integrity