Administration Assistant Modern Apprentice
6 days ago
**Job overview**
Some exciting new vacancies have arisen in our clients Glasgow office for Assistant Administrators who are keen to learn and looking to develop a career within a well established Legal Firm. You will provide administrative and PA support, working closely with the other PAs within your department and in the wider PA Services Team.
Flexibility is key as there will be a requirement to support fee earners at all levels within your own department with a broad range of tasks and you may, on occasion, be asked to help other departments within the firm if needed.
The tasks you will carry out are included in, but not limited to, the list below.
You may be responsible for:
- Assisting with billing
- Assisting with Dataroom management
- Typing and formatting documents using Word, Excel and Powerpoint
- File opening and onboarding clients
- Scanning, saving, and distributing incoming mail
- Photocopying, scanning, printing, binding, filing, and archiving
- Supporting the preparation of bulk documentation, files, and bundles
- Using PDF Docs to pull legal documents together, paginating papers,
and reducing file sizes
- Assisting with ad-hoc departmental projects
- Diary management
- Helping to maintain our Interaction database
- Providing ad-hoc cover for reception
- Setting up for events/large meetings
- Maintaining stationery and printer paper/toner
**What will I learn?**
All of the roles have excellent career progression prospects and you will receive training to allow you to assist with legal secretarial duties (including diary management, dictation, formatting and amending documents, raising invoices, and completing Cashroom forms), which will allow you to progress your career towards becoming a Legal PA.
You will also be working towards an SVQ in Business Administration.
**What qualification or qualities are required?**
- Experience not essential - however a “can do” attitude is
- Good IT skills including Word, Outlook, PowerPoint and Excel
- Good communication skills with the ability to liaise and work well with
partners, fee earners, business support staff and other PAs
- An ability to demonstrate common sense and a methodical approach
- Good presentation skills with an eye for detail
- You will act professionally and be a representative for the firm
- Enthusiasm, commitment, flexibility and a positive attitude to learning
new skills
ability) in English
- A genuine desire to develop a PA career within a legal office
**Job Types**: Full-time, Apprenticeship
**Salary**: £11,500.00-£19,900.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Glasgow: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
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