Executive Assistant

2 weeks ago

King's Lynn, United Kingdom The Queen Elizabeth Hospital King's Lynn NHS Foundation Trust Full time

We have a new position available as an Executive Assistant.

As part of your role, you will be required to assist the Executive Directors across a broad range of duties, including complex diary management, organising meetings / events, and providing a comprehensive, high-level administrative and secretarial support function. You will need to be conscious of the demands placed on the Executive Director team.

You must be able to work autonomously and manage discrete projects, to take responsibility and think independently, to respond to sudden unexpected demands and use sound judgement and initiative.

Additionally, you will need to work as a member of the Executive Support team where there will be individual and team objectives to achieve.

Management of complex and competing priorities requiring effective prioritisation.
- Proactively managing all aspects of meetings, event arrangement and management of multiple diaries. Ensuring that the Executive Director’s time is used effectively and is focused on the Trust strategic priorities.
- Undertake the preparation and production of agendas, collating all necessary information and supporting paperwork in line with timely distribution. To attend meetings to record and then circulate minutes as required by the Executive Team. To take responsibility for follow up actions of minutes. To ensure that appropriate venues are booked, hospitality arranged, presentation materials and IT organised and all delegate information circulated.
- Ensuring the Executive Directors are properly briefed and prepared for the work programme and meetings ahead.
- Assisting in the preparation of reports and summarising reports where necessary.
- Using judgement and experience in dealing with queries on behalf of the Executive Directors.
- Being the first point of contact for all inquiries for the Executive Directors.

There’s never been a more exciting time to join TeamQEH. We’re working on a once in a generation opportunity to build a new state-of-the-art hospital to open in 2030 and we are also carrying out on one of the biggest pieces of digital transformation work we’ve ever undertaken.

Our new electronic patient record (EPR) will replace paper-based patient records from 2026 and will lead to better, safer, joined-up care at The Queen Elizabeth Hospital and beyond.

At The QEH we provide a comprehensive range of specialist, acute, obstetrics and community-based services to around 331,000 people across west and north Norfolk, North Cambs and South Lincs.

We are an ambitious organisation that upholds our values of kindness, wellness and fairness. We strive for continuous quality improvement, recently demonstrated in our 2024 CQC maternity inspection rating our services as ‘Good’, and we are proud to be a place to learn and grow through recognised learning and apprenticeships.

We recognise and reward our 4,000 staff and volunteers, priding ourselves on a community atmosphere and positive team spirit. We have approx. 530 beds across 33 wards and have newly built education and training facilities, a range of modern award-winning centres alongside a talented team of people ready to give you a warm welcome. We love working here and think you will too.

For further details about this role, please refer to the attached Job Description and Person Specification

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