Estates & Facilities Systems Support & Analysis

The Estates & Facilities Systems Support & Analysis Specialist post sits within the Estates & Facilities (E&F) Directorates Safety & Compliance Team and the post holder will be responsible for leading on support systems used within the E&F Directorate and analysis of the information contained within those systems. This will enable appropriate analysis of the data and information within the systems used to enable reporting on performance trends, key performance indicators and the effective use of systems. This will enable the Directorate to carry out its functions effectively and efficiently. The post holder will also be a lead in enabling the Directorate to manage its assets appropriately and maintain asset registers up to date and compliant with the relevant legislative and healthcare standards.

Reporting to the E& F Head of Safety & Statutory Compliance the post holder will be responsible for:

- Acting as the Single Point of Contact (SPOC) for all systems used by the Directorate including administrator of users on these systems
- Lead the maintenance of all E&F software systems and databases from evaluating new systems, review of existing systems, implementation of new systems or upgraded systems already in use.
- Ensure that appropriate information is communicated in a timely manner across the Estates & Facilities Directorate, and to other key stakeholders (such as finance, planning, IT etc.)
- Lead on the Information service to support the Head of Safety & Statutory Compliance and the in matters relating to data collection and management.
- Analyses data, interprets and reports on results, from across Estates and Facilities Management (EFM) platforms, reports and portals (specifically NHS England EFM platform, such as ERIC, PAM, Model Hospital etc.)
- Provides advice and guidance on specialist analyses, specifically on information collected for, and reported via the NHSE EFM portals and mandatory reports and returns, including self-assessment platforms such as Premises Assurance Model (PAM).
- Leads on discrete projects, development and design of EFM related data sets and information, undertakes research to ensure the best information is used to inform strategy across the Estates and Facilities Directorate.

We’re a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.

We encourage all our staff to innovate and adopt ‘best practice’ so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.

We are committed to recruiting the best people to work with us. You could be one of them.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

The post holder will be responsible for the day-to-day management and organisation of all E & F software packages, databases, reports and returns. Specific duties and responsibilities of the post holder will include the following:
1. Lead on providing the timely, accurate verification and submission of mandatory returns such as:

- Information contained in the MiCad system which form part of mandatory returns submitted by the Directorate or by the Trust
- Assisting with submissions via other returns such as PAM etc.
- Other submissions as required by the Director or regulators (such as monthly/quarterly NHSI proforma)

1. Providing timely and accurate data, presented as informative and usable information as required by agents, managers, stakeholders (e.g. operation teams, finance colleagues etc.) and regulators. This will routinely include providing timely and accurate reports as required by the Head of Safety & Statutory Compliance and the Estates & Facilities Directorate Teams.
2. Manage the access and information of portals and software and data management systems employed by the Directorate, Including:

- MiCAD (including the following areas)

Internet Property Register (IPR)
Labour Management System and Plant Preventative Maintenance (PPM) regime
Asbestos Register
Fire Safety Management
Asset Management
- Lifecycle/OPTIMiSe
- Compass (Hydrop)

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of a