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Wills and Deeds Administrator

2 weeks ago


Bedford, United Kingdom HCB Solicitors Ltd Full time

We are seeking to recruit an Wills and Deeds Administrator to work with our Bedford and Northampton offices. Responsibilities include: - Maintain databases for Wills and Deeds, ensuring accurate records for movement of all original documents stored. - Filing and general administration work. - Making detailed attendance notes of all correspondence - Opening/closing files including AML checks, keeping files updated with correspondence (electronic and hard copy) and ensuring compliance with SRA regulations, Lexcel and firm procedures. - Retrieval of documents from storage. - Scanning and photocopying of documents. - Preparing and submitting bills, receipts and payments to the finance team. - Reception cover. - Telephone answering. - Taking card payments. - Open and sort incoming post. - Maintain diaries & booking of interview rooms. - Prepare and deliver the banking. - Take recorded mail and special deliveries to the Post Office. - Take the post to local box. - Photocopying, preparing bundles for counsel. - Witnessing Wills & occasional home visit with Fee Earner. - Ad-hoc assistance required from Chief Operating Officer. Requirements for this role include: - Preferably previous work experience in a law firm - Advanced computer literacy (word, excel, outlook) - Working knowledge of case management software - Proficiency in English - Excellent administrative and organisational skills - Ability to juggle multiple activities and work under pressure - Excellent attention to detail Details: - Hours - Monday to Friday, 09:00 > 17:15 - Competitive salary dependent on experience - Bonus Day Scheme - 25 days holiday as well as bank holidays - Comprehensive training and development opportunities - A very friendly and approachable team and working environment **Job Types**: Full-time, Permanent Schedule: - Monday to Friday **Experience**: - Administration: 1 year (preferred) - Law Firm: 1 year (preferred) Work remotely: - No