P/t Office Administrator

**About Us**

Dr Schär is a family owned, world-wide Company which specialises in the manufacture and supply of gluten-free products and dietetic food for special medical purposes. Dr Schär UK head office is based in Warrington with a manufacturing site in Bellshill, North Lanarkshire and supplies its’ products to both retailers and pharmacies with the Schär and Glutafin brands. It has a great team of people working across both sites, creating a culture that is both engaging and inclusive.

Our work environment includes:

- Safe work environment
- Lively atmosphere
- Casual work attire

We are currently recruiting **a part time Office Administrator,**on a permanent basis, to join our team in **Bellshill (ML4 3NP).**

**Working Monday - Friday 12pm - 4pm, 20 hours per week.**

**Previous experience in a Office Administrator role would be advantageous, particularly in food production and / or manufacturing of food products (bakery or other food factory**) is desirable to allow you to carry out your duties.

**What you will be doing**:
Support Planning & Logistics Coordinator with Administration duties, including but not limited to:

- Validate any claims relating to shortages;
- Stock movement between site and third party logistics supplier ensuring clear communication channels;
- Communication regarding customer stock delays between Warrington and site;
- Liaison with Long Lane Deliveries;
- Liaison with despatch on order status and ensuring orders are ready for outload;
- Ensure all orders are processed on time;
- Production Planning support / cover;
- Monthly stock taking and reporting on stock variances to site;
- Any other adhoc duties as and when required.

Office Admin:

- Greet all visitors to site in a professional & friendly manner;
- Ensure company procedures are adhered to when visitors arrive and leave site (monitor logbook, issue visitor badges, health questionnaires, fire register);
- Ensuring confidentiality of all matters at all times;
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures);
- Effectively communicate messages to the correct department/persons as required;
- Receive, sort & distribute daily mail / deliveries, also deal with all outgoing mail;
- Order stationery for site and keep inventory of stock;
- Deal with the fruit & milk distribution to canteen and office area when delivered;
- Deal with water ordering and keep inventory of orders;
- Organise external catering for any meetings as and when required;
- Organise taxis for any visitors to site as required;
- Any other ad hoc duties as and when required.

**What we can offer**:

- Rate of pay is **£24,500 pro rata per annum**:

- Subsidised vending machine on site, free fruit in staff kitchen.
- On-site parking
- 3% pension contribution

**Requirements we need**:

- Previous experience in a Reception or Admin related role (essential)
- NVQ/SVQ in Customer Service, Levels 1 - 4 (desirable)
- NVQ/SVQ in Business and Administration, Levels 1-4 (desirable)
- Previous experience in a customer focused environment
- Excellent verbal and written communication skills
- Knowledgeable on all Microsoft Packages including Word, Excel and Outlook
- Friendly yet Professional
- Flexible & Approachable
- Organised & Hardworking
- Well presented
- Ability to problem solve & be proactive

**Job Types**: Part-time, Permanent

Pay: £13,000.00-£14,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- On-site parking

Work Location: In person

Application deadline: 22/09/2023