Operations Administrator

1 week ago

Orpington, United Kingdom Braundton Consulting Limited Full time

Our client is seeking a Operations Administrator to support the Operations team by providing administration and planning support, especially with the day-to-day logistics management of the fleet and stock control. This is an office based role with occasionaltravel to key customers and work sites. **There is 2 positions one is a maternity cover for one year and one is a permanent role.**

**Main Responsibilities**
- Responsible for job scheduling, diary management, fully utilising the CRM (Big Change) System in consultation with the Operations Manager.
- Plan, schedule and review workload and manpower to ensure targets are being met on a cost-effective & profitable basis.
- Planning the routes of the company fleet, focusing on cost and efficiency
- Key point of contact for customers and Cleaning Technicians.
- Assist the team to co-ordinate the activities that affect operational decisions and business requirements such as stock, vehicles, technicians, sub-contractors.
- Manage stock control and check inventory records are accurate and update as appropriate.
- Provide guidance to Technicians about creating a detailed work schedule based on strict timelines.
- RAMS amendments and circulation.
- Issuing contract post job reports and Decontaminate Certificates (template amendments and circulation).
- Communicate any changes in delivery dates to relevant parties.
- Purchase materials and services required for job delivery in consultation with the Operations Manager.
- Ensure the integrity of our internal database to maintain a high level of accuracy on projects.
- To carry out any other tasks as may be responsibly requested of you by the business to meet its ongoing needs and those of the customer.

**Essential Knowledge, Skills and Experience Required**
- Minimum 2 years’ experience within a planning coordinator or similar role
- Ability to work under pressure and to tight deadlines
- Excellent organisation skills
- Attention to detail
- Solid and confident communication skills - written and verbal
- Ability to manage your own time and to use your initiative
- Flexible nature and strong work ethic
- Good IT skills including office 365 and CRM system experience

**Desirable Skills, Knowledge and Experience**
- Operational background will be an advantage
- Previous experience in Logistics, Transport or Fleet Management
- Experience in scheduling materials
- Good geographical knowledge or scheduling/ route planning experience

Office hours 8.30-5pm Monday to Friday - office based (once trained may be able to work 1 day from home)

Benefits: 25 days holiday, pension, parking on site & employee assistant preogramme.

**DRIVER CAR OWNER ESSENTIAL FOR THIS ROLE**

Braundton Consulting is a recruitment agency recruiting on behalf of this client.

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