Executive Assistant to The Bursar/coo

2 weeks ago

Cambridgeshire, United Kingdom Ann Pettengell Full time

**Role Outline**
We are urgently recruiting for Temporary Executive Assistant, this is a hybrid position, offering a mix of home and office working. Our client is looking for an EA who has strong administration and organisational skills, who can undertake the minute taking for their committee and general meetings.

The role of the EA is to manage and organise the Bursar’s Office, ensuring it operates efficiently and effectively, providing full administrative support and advice to the Bursar.

The Bursar is responsible for finance and investment management, the College estate including

provision of student accommodation, IT, HR, conferencing, catering and the day-to-day administration of the College.

**Key Duties**
- Plan and pro-actively manage the Bursar’s busy work schedule, including arranging appointments, organising meetings and events. Ensure that meeting dates are calendarised for any preparatory work and papers to be done in good time, alerting the Bursar to matters
- Prepare first drafts of agendas and standing Take minutes at various College committee meetings, producing them to an accurate and high standard. The principal College committees that the Bursar handles are Finance, Investment, Personnel, Domestic Estates and Events, IT Strategy and Remuneration.
- Be a main and first point of contact for appointments, discussions, correspondence involving the Bursar’s
- Manage the Bursar’s office in his / her absence, acting on own initiative to establish priorities necessary to the smooth running of the office, and if necessary, to inform the appropriate College Officers of the action
- Other administrative tasks - Prepare annual insurance review, review/issue tenancy agreements for College flats, Research grant claims, assisting on Freedom of Information request responses (support is provided), ensuring that all replies are made within the timeframe
- Document safe-keeping, including establishing and maintaining effective record keeping and certain information on the College Ensure the safe-keeping of deeds and other legal documentation relating to the College property and investments.

**Cover**:

- On occasion, provide absence/leave cover for the President’s PA and the College

**Other**:

- Any other reasonable duties that may from time to time be required, commensurate with level of the post

**Person Specification**:

- The EA to the Bursar/Chief Operating Officer should be educated to at least A level
- A reliable, organised and skilled administrator, able to assimilate information quickly
- Practical experience of drafting correspondence
- Effective administration of committees, papers and documentation
- Effective diary management
- A sound knowledge and high proficiency of MS Office software
- An ability to drive work/issues forward using their own initiative
- Adaptable, flexible, practical
- Discreet and diplomatic
- An ability to remain calm, work under pressure and to tight deadlines
- Ability to interact and communicate with
- College Fellows, staff, students and College visitors in a professional manner

**Vacancy Type: Temporary, 6-12 weeks**

**Hours: 37.5**
**Start Date: ASAP**

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