Executive Assistant

**Salary**

**Contractual hours**

30

**Package**

Generous holiday allowances, flexible working, pension scheme.

**Job category/type**

Admin, Professional, Managerial

**Date posted**

28/08/2024

**Job reference**

P97101

**Education and Academic Services - based in the Faculty of Health and Life Sciences**

These roles offer the opportunity for hybrid working - some time on campus and some from home.

**Summary **of the role**

**Could you be part of a team with **heart?**

Two of our busy team of six remarkable humans (mix of full and part time) are moving on to new adventures, and we want you to join us.

We hope to interview for these roles on 30th September, in person at our St Luke’s Campus, Exeter.

As executive support colleagues in one of the country’s leading universities, we focus on assisting 12 senior leaders to carry out their very demanding roles. This requires us to be committed, professional, efficient “can-do” operators. But first and foremost we work hard to be human, getting the job done with kindness, thoughtfulness and compassion - for each other, for our reports, and for all the colleagues we work alongside.

The consequence is that our team is generally a happy place to be. With its fast pace, demanding deadlines and conflicting priorities, there will be no shortage of stimulation or job satisfaction. We will utilise all your skills and experience, no matter how squiggly your career path has been.

You will have significant, recent experience of providing PA / executive / admin support to senior staff including diary management; a thorough working knowledge of Microsoft Office; accurate typing skills; and a friendly, helpful and professional manner. You will by nature be communicative, proactive and show initiative in managing the unexpected. To thrive here, you must be able to plan and prioritise a busy and varied workload, adapting rapidly and positively to changing demands.

Working as part of this integrated Faculty Operations team, this role will typically (but not exclusively) entail:

- executive support to senior management reports,
- acting as lead contact for assigned administrative processes
- active contribution to proper maintenance of systems and records
- working closely with other administrators, PAs and leaders across the university
- supporting team activities and providing cover for colleagues as necessary.

You will contribute to a range of key projects and activities, and will be capable of dealing with people at all levels, including leaders, academics and professional support. You will need to become knowledgeable and proficient in administrative support of academic research.

Through exceptional research and teaching, the vibrant and diverse Faculty of Health and Life Sciences aims to improve the lives of millions of people across the world, by translating discoveries into tangible benefits for patients, their families and society and training effective professionals and practitioners.. In most of our activities, Faculty Operations team members are the “face” of the Faculty and University for colleagues at all levels internally and externally, so you will need to take an active interest in developing an understanding of relevant areas of the business, as well as keeping abreast of changes and developments in the University and the Higher Education sector as a whole.

**Please ensure you read the Job Description and Person Specification for full details of this role.**

**The University of Exeter**

We are a member of the prestigious Russell Group of research-intensive universities and in the top 200 universities in the world (Times Higher Education World University Rankings 2024 and QS World University Ranking 2024). We combine world-class teaching with world-class research, achieving a Gold rating in the Teaching Excellence Framework Award 2023, underpinned by Gold ratings for Student Experience and Student Outcomes.

Our world-leading research impact has grown more than any other Russell Group university in recent years, and we are home to some of the world’s most influential researchers, seeking to answer some of the most fundamental issues facing humankind today. More than 99 percent of our research is of international quality and 47 percent is world-leading (2021 Research Excellence Framework).

We encourage proactive engagement with industry, business and community partners to enhance the impact of research and education and improve the employability of our students. Read about our world leading research - Green Futures and how we are transforming education for a changing world. We are located in a beautiful part of the country and Exeter (a fast growing tech hub) is one of only a few UK cities to have been designated as a UNESCO Creative City

**Our Equality, Diversity and Inclusion Commitment**

We are committed to ensuring reasonable adjustments are available for interviews and workplaces.

With over 30,000 students and 7,000 staff