HR Assistant

Supporting the firm's Cambridge office, this role can be based in the Cambridge Office
This is a fantastic opportunity to join a very busy, fast-paced and well-respected HR team. This role will provide generalist HR Assistant support to the Cambridge office, as well as working collaboratively with the other HR Assistant's across the firm to ensureconsistent processes. The role will include regular contact with the wider HR team, including payroll, systems, recruitment and diversity and wellbeing, as well as both partners and employees across the firm.
More specifically, you will be able to demonstrate the following:

- Ideally educated to A-level standard, or equivalent;
Excel and accurate data processing.
- Ability to turn work around quickly, without compromising on quality
- A keen eye for the detail
- Comfortable and able to manage multiple tasks at any one time, as well as ensuring your
clients are kept updated as to progress
- An approachable, proactive and professional working style, with a calm and methodical
approach to your work and excellent attention to detail.
- You will have a common sense approach to problem solving and be able to explain more
complicated matters in a simple and straight forward way either verbally or in writing.
General
- Action the necessary processes and documentation for starters, leavers, transfers, changes,
maternities and secondments as requested.
- Produce statistical information from the HR system as and when required i.e. reports for
marketing for tenders, business continuity and absence statistics.
- Accurately input all employee changes into the HR system. This will include starters, leavers,
career changes and absences and updating personnel e-files as appropriate.
- Process supplier invoices as required through the PO system.
- Ensure the manual and electronic filing system is accurate and up to date and documents
stored in line with the team's GDPR requirements.
- Arrange flowers for employees and long service/recognition awards.
- Assist with any ad hoc projects and tasks as and when required
Recruitment & selection
- Assist with recruitment for predominantly Cambridge based business and executive support
services vacancies. This will include updating job descriptions, advertising vacancies both
internally and externally, liaising with recruitment agencies, short listing CVs, arranging
interviews, managing interview assessments, interviewing where necessary and providing
feedback, raising purchase orders for costs incurred.
- Manage the full recruitment process through the HR system to include submitting the vacancy,
the vacancy once closed.
- Draft offer letters and contracts of employment for business and executive support services
about the offer details.
Induction
- Manage the induction and on-boarding process for new hires including:

- Organising inductions for new starters with relevant internal colleagues;
- Preparing and issuing induction programmes;
- Organising and host the HR induction meetings for all new starters;
- Ensuring all actions on the new starter checklist are completed, specifically the pre
- employment checks are returned to a satisfactory standard.
Leavers
- Complete a leaver checklist for each employee who leaves the firm. Be responsible for
actioning all tasks on the required checklist.
Payroll
- Each month collate changes during the payroll period and update the payroll spreadsheet for
authorisation adhering to deadlines as required.
- Ensure any changes are made in the HR system as appropriate.
Performance reviews
- Issue timely reminders for end of probation meetings to be scheduled and ensure paperwork is
returned and correspondence is issued and e-filed..
- Update the HR System with date probation passed as well as any employees who have their
probation extended.
Absence
- Respond to queries around balances or absence levels.
- Prepare ad-hoc reports for line managers as required.
- Maintain absence records accurately in the HR system, which will include liaising with
employees to log their absence as appropriate
Pre-employment screening
Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in theUK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to access your character and suitability.
Disclosure and barring service check
Hours
Monday - Friday 9am - 5pm
Hybrid Working available at a 50/50 Split
Travel
Must be able to commute into Cambridge city centre via public transport, due to no parking facilities at site.