Senior Operations Administrator

1 week ago

Aberdeen, United Kingdom First Tech Group Full time

**Who are we?**
First Integrated Solutions (FIS) provide Lifting, Inspection, Equipment Rentals and HAVS Management and Analysis services to the Energy, Infrastructure and Utilities Industries around the world, from our UK operating bases in Aberdeen and London.

First Tech Group companies include First Marine Solutions, First Integrated Solutions, First Subsea, First Competence, Mooring Systems and North Sea Compactors based in Aberdeen, Montrose, Glasgow, and Lancaster, with a current headcount of over 250 staff.

**The Role?**

An opportunity has arisen within First Integrated Solutions for an experienced Senior Operations Administrator to join the team on a full time, permanent basis; based in Bridge of Don, Aberdeen.
- This list does not represent an exhaustive list but indicates the main responsibilities the post holder will be required to undertake:_
- Generate planning schedules for Inspection Engineer(s) as required.
- Ensure all relevant 3rd party certification for hire items are scanned in & saved against the equipment on the company database.
- Ensure all hire equipment declaration of conformities are scanned in & saved against the equipment on the company database.
- Assist the workshops with scanning & saving all maintenance records onto the company Intranet system, highlighting any defects that maybe reported to workshop supervisor.
- Assist certification department with the generation of certificates during busy periods of activity or holiday cover.
- Responsible for arranging Business / Offshore Travel arrangements as required
- Assist with any required administrative duties as requested.
- Attend meetings and take minutes where required.
- Assist to create and maintain competence framework.
- Support organisational change where required.
- Assist to report regularly on HR metrics on a weekly (Timesheets), monthly, annual basis.
- Assist with any other duties as and when required.

**Your Qualifications & Experience**:
**Essential**:

- Proficient user of Microsoft Office (word, excel, outlook)
- Strong administrative skills
- Previous experience within a similar role

**Preferred**:

- Previous experience in the use of InspHire

**Personal Skills & Qualities**:

- Organised and structured approach to work
- Good written and verbal communication skills
- Flexible approach and team player
- Able to work to tight deadlines.
- Self-motivated with a good work ethic
- Good interpersonal and organizational skills
- Ability to work independently in challenging circumstances and use initiative to propose and implement changes to work practices.

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