Personal Assistant

**Details**:
**Reference number**:

- 435802

**Salary**:

- £25,854 - £33,936
- London: £28,390 - £33,936, National: £25,854 - £30,850
Please ensure that you read the Pay and Reward information for civil service and internal colleagues before applying.
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer- 1B

** Contract type**:

- Permanent

** Business area**:

- OFGEM - GEMA & EXEC

** Type of role**:

- Administration / Corporate Support
Secretarial

** Working pattern**:

- Flexible working, Full-time

** Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

** Location**:
** About the job**:
** Job summary**:

- Ofgem is Great Britain’s independent energy regulator. Our purpose is to protect energy consumers, especially vulnerable people, by ensuring they are treated fairly and benefit from a cleaner, greener environment.
- This is an exciting time to join Ofgem as a Personal Assistant (PA) and be a key member of a busy and collaborative EA/PA cohort. This role puts you at the heart of the organisation providing a full range of secretarial and administrative support to Chair and CEO.
- You will work closely with other Executive Assistants (EAs) and PAs across their directorate and have exposure to a wide variety of projects and people and will have plenty of opportunity to learn, grow and make the role your own.
- The role offers lots of autonomy, so we are looking for someone who is proactive and confident enough to challenge the status quo and change the way we do things. At the same time, you will be part of a collaborative and experienced team who are ready to support and train you.
- You are likely to work at a senior level as a Personal Assistant or Team Administrator. Highly organised and able to work in a fast-paced environment with changing priorities. Good interpersonal and networking skills are essential, and you will be ready to cooperate closely with others. A high level of proficiency in MS Office (Word, Excel, PowerPoint, Teams) is essential.
- Regular travel to the London office will be required as part of this role.

** Job description**:

- The Personal Assistant (PA) will provide the full range of secretarial and administrative support to the Chair and CEO. The post-holder will also work closely with other Executive Assistants (EAs) and PAs across their directorate and the organisation and will be a key member of a busy and collaborative EA/PA cohort.
- **Key Outputs and Deliverables**- Manage the diaries of the Chair / CEO, ensuring their time is well spent and managed efficiently, and undertake general administrative duties as required.
- Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, having due regard for business priorities.
- Ensure the Chair and CEO receive relevant papers and briefings in a timely manner, so they are fully prepared for meetings and events.
- Develop and maintain excellent working relationships with colleagues in the directorate and across the wider organisation, to ensure a high level of service to the Chair and CEO.
- Work as an effective and approachable team member, contributing to team meetings within the team, covering for other PAs/EA within the directorate as requested.
- Any other tasks commensurate with the role.

** Key Stakeholder Relationships**
- **Internal**- Ofgem staff, including at senior levels
- Other EAs, PAs, and Administrators- ** External**- Other government departments
- Industry, consumer and environmental organisations and suppliers** Person specification**:

- **Role Criteria**:

- Please ensure you demonstrate clearly within your personal statement, how you meet each of the criteria below (not more than 750 words).
- Essential Criteria:

- **Experience of providing administrative support in a fast-paced environment. Planning, organising, and prioritising where priorities are constantly changing. (Lead Criteria)**
- Good interpersonal and networking skills with the ability to communicate with staff and industry contacts at all levels.
- Proactive and able to work with minimum supervision.
- Demonstrable ability to work as part of a team.
- Highly Proficient with the MS Office suite (ideally including OneNote).** Behaviours**:

- We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Making Effective Decisions
- Communicating and Influencing
- Working Together
- Delivering at Pace**Benefits**:

- Alongside your salary of £25,854, OFGEM contributes £7,489 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Ser