Assistant Company Secretary

2 weeks ago

London, United Kingdom Vitality Full time

**Overall Job Purpose**

To provide comprehensive company secretarial support to the Boards and Committees for the Vitality Group of companies.

**Accountabilities**
- Assisting with advising on best corporate governance practice and adherence to the relevant UK Corporate Governance and internal governance framework
- Assisting with drafting statutory governance reporting
- Provide support to the various Boards and committees, involving the drafting of agendas, collating and circulating papers via Diligent, and preparing minutes and actions / matters arising
- Assisting with ensuring the VitalityUK Group of Companies act in accordance with their Articles of Association
- Assist with scheduling the annual calendar of board and committee meetings
- Update the Statutory Registers where required and ensure statutory filing requirements are met when required for Group Companies
- Provide guidance to the Company Secretarial Assistant and support the Deputy Company Secretary
- Assist with drafting governance framework documents
- Assist with the new director induction process
- Maintenance of the conflicts of interest register
- Day to day liaison with the Chairs, Board of Directors and other internal and external stakeholders
- Assisting the Deputy Company Secretary with the management of External and Internal Board Effectiveness evaluations, including the reporting and actions arising therefrom
- Liaison with Risk and Compliance functions regarding matters of a Company Secretariat or Regulatory nature
- Arrange the signing of minutes following their approval with the assistance of the Company Secretarial Assistant
- Minute meetings as and when required, ensuring that they are an accurate reflection of the meeting and produced in a timely manner
- Understand operational and financial issues and minute them appropriately

**Desirable**
- Part or fully qualified member of the Governance Institute

**Experience**

Essential
- Substantial company secretarial experience gained from in-house and/or private practice roles
- Provision of board and committee support including minute taking
- Liaising and building relationships with directors and senior management
- Experience of company secretarial entity management and board meeting software, e.g. Entities and Diligent

Desirable
- Involvement with corporate governance requirements

**Skills**
- An ability to work to tight timelines
- Manages own workload, ability to multi-task and prioritises effectively
- Flexible and adaptable through organisational growth
- Able to work effectively as part of a team

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