Legal Administrator

2 weeks ago

Winchester, United Kingdom Capsticks Solicitors LLP Full time

**Location **Winchester

**Hybrid working**

**The Divison**

The Housing division is thriving and carries out real estate transactions such as major development work, plot sales, right to buy, stair casing and shared ownership. It also has a very successful housing management department supporting housing associations with landlord/tenant matters.

**The Role and Responsibilities**

The Legal Administrator's principal role is to provide fee-earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.

The main duties will include:

- Arranging conference calls, meetings, travel and booking conference rooms;
- Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
- Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients
- Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
- Acting as a point of contact for internal and external clients;
- Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
- Data entry and managing spreadsheets;
- Drafting general and basic correspondence as required.
- Managing archive files in/out
- Uploading docs to VF
- Courier booking
- Processing outgoing post and managing special deliveries
- E-filing
- Client care letters
- Billing/managing disbursements - processing invoices and checking and liaising appropriately with Finance
- Fee earner expenses
- Fee-earner travel and restaurant booking
- Searching for docs on Mimecast
- Support seminar/event organisation
- Preparing team sheets
- Updating Interaction/other databases
- Fee-earner diary management
- Delegating to appropriate resources within the firm
- Inbox management

**Skills and Experience**
- Knowledge of Microsoft Word, Excel and PDF software
- Strong inter-personal skills
- Good phone manner
- Highly organised and proactive
- Conscientious & approachable
- An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

**Capsticks is an inclusive employer**

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

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