Project Administrator

Siemens Rail Infrastructure (SRI) is a multinational leader in providing state-of-the-art software based Signalling, communication and control systems that enable the operation of trains in mainline and mass transit systems across the world.

Reporting to the Project Manager, the Project Administrator will provide full administrative support to the Project Delivery Teams. Assisting and dealing with a range of complex technical documentation, processes, procedures and the co-ordination of activities to deliver a successful project. The Project Administrator will work concurrently on a number of projects each with varied/differing elements and regulations and will deal with unexpected/complex documents and events which will need successful resolution to satisfaction of internal and external clients.

**What are my responsibilities?**
- Provide full general administrative support for specific projects within the portfolio (database management, trackers, dealing with complex technical project related correspondence, taking minutes and complex related engineering reports/texts).
- Dealing with non-standard complex documents
- Ensuring quick resolution of ad hoc issues for both internal and external customers.
- Compile project contacts lists and maintain accurate records.
- Maintain project files/structure in line with company regulations
- Assist with the preparation of internal PDRs and client reports
- Use mandatory external systems in relation to issue/booking of documents
- Progress and chase documents/transmittals, etc. to keep project file integrity
- Edit, collate and issue project progress reports monthly, ensuring contributors meet deadline and the report is issued on schedule
- Organise meetings and book rooms/refreshments for Project and client Meetings
- Process all documents for newly set up Projects e.g. delegated authorities, signatories, etc.
- Work with team colleagues to provide a seamless service across all projects in portfolio
- Provide support for time recording and any other associated tasks with the system
- Provide support for Agency Timesheets and any other associated task with the process
- Raise requisitions and purchase orders using the company procurement systems - framework orders need monitoring to ensure that costs are within budget; recognise time to increase/decrease amounts
- Logistics; booking and cancelling of hotels especially against framework allocations; approving payment of invoices
- If site-based role, maintain office supplies/consumables/stationery. Liaise with Construction Group
- Undertake any other associated duties with this role as directed by senior management
- Commissioning logistics support [hotels, food, Site Sign in /out]. Occasional Weekend Work
- Commissioning support: checking/approving all invoices all invoices from commissioning
- Commissioning support; collating fatigue form and if exceeding completing the two forms for each employee, internal and external, Very time consuming Some requirement to travel and visit other UK offices and project teams.

**What do I need to qualify for this job?**
- BTEC/HND/ONC or similar qualification
- At least 3-5 years’ experience of working in an administrative or similar environment
- Computer literate and proficient in Microsoft Word, Excel, PowerPoint and Outlook
- Methodical, well organised and able to communicate at all levels.
- Flexible and adaptable to a range of working methods and processes.
- Must be customer service focused and have experience of dealing with external clients.
- Good team player.
- Self-motivated, pro-active and able to work with mínimal supervision.
- Accurate with attention to detail.

**About us**

We’re Siemens. A collection of over 377,000 great minds who are all making the future and you could be one of them We have offices across the UK, full of talented individual’s helping us to challenge the today and work towards a brighter tomorrow.

Does creating the ways a new world moves sound like it requires your skills? How about ensuring we do it with net-zero emissions by 2050? Discover a engineering career combining innovation, sustainability and a rare opportunity to shape society at scale.

What else do you need to know?

Our compensation package includes a competitive salary, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

LI-KO
**Organization**: Siemens Mobility
**Company**: Siemens Mobility Limited
**Experience Level**: not defined

**Job Type**: Full-time