Distribution Administrator

We are currently looking for an enthusiastic individual to join our Newbury Administration team in the position of Distribution Administrator supporting the site with all administrative duties.

This role also requires distribution office cover which includes the direction and participation with all members of staff and site visitors, this position will provide both internal and external customer service to the highest possible level of standards.

Your duties would include but not limited to the following;
- To ensure that all vehicles are loaded and unloaded in the quickest possible time whilst maintaining Health and Safety Standards.
- Ensuring the Health and Safety of self and others whilst on site and facilitating the smooth running of the distribution function.
- Maintain accurate stock information and stock accountability through accurate data entry to the stock system.
- Ensuring the information needed by both the drivers and site staff is communicated and entered to the relevant system to ensure the smoothest possible turnaround of vehicles through our site.
- To resolve where possible, and to raise with management any issues arising.
- To work closely with all site and company departments and personnel to ensure all site targets and objectives are achieved.

Health and Safety
- All aspects of health and Safety of self and others.
- Ensuring that the current standards of all Health and Safety policies and procedures are met by all site personnel and contractor visitors.
- Provision and policing of annual driver inductions.
- Follow all site rules regarding Health, Safety and Environment, including the reporting of all Hazard Spots, Near Hits and Accidents in an appropriate time scale.
- To ensure effective control of visitors and contractors to any yard areas in line with health, safety, and environmental procedures.
- To Provide the relevant Paperwork (Permission to proceed and Permits etc,) as required to ensure effective control of all work carried out in the distribution area

Customer Service
- Ensure the correct and timely processing of all delivery vehicles, paperwork, and system entries are carried out.
- Assist with the receiving of raw materials and other stores deliveries.
- Effective communication to all sections and management team.
- Maintaining high standards of housekeeping in the Distribution office and surrounding areas.
- Liaise with the Transport Department to effectively resolve any loading or delivery issues as they arise.
- Highlighting to the Yard team leaders any issue that may arise.
- To provide yard team members with effective loading instructions - high lighting any issues or abnormalities.

Process Monitoring
- Ensure all stock differences are accounted for and records are maintained.
- Assist with the segregation of any substandard/quarantine material.
- Assist with stock checking of product and entering onto the system.
- Check the daily finished goods entered into the system are correct.
- Ensure an accurate record is kept of the loading/shift activities, in accordance with site procedures.
- To assist with security with the checking of loads and paperwork to ensure correct and timely deliveries to our customers.
- Minimise complaints by operating a right first time approach.
- Liaise with the maintenance department to ensure safe and efficient operation standards of the site plant and equipment is maintained at all times.
- Liaise with external sources to ensure the waste trailers are available for site etc.
- Place orders and track site pallet stocks, are maintained to an acceptable operational level.
- Collate the information and supply management with daily and weekly performance reports regarding all aspects of the distribution area.

Training
- Undertake any training required to carry out the job role to the highest standards.
Identify to management any training requirements needed to assist with the improvement of the role.

About you;
- Effective communication skills.
- A good basic understanding of health & Safety is essential.
- To be computer literate is essential.
- A good understanding of all yard section operations is preferable but not essential.
- A good understanding of stock operations and stock computer systems is preferable.
- To comply with the Health & Safety at Work Act 1974 and to observe the requirements of the Company Safety Policy and other relevant legislation.
- To update all areas of knowledge as required to carry out the job with maximum effectiveness and to attend training/development courses as and when required.

About us;
We have an extensive network of 17 manufacturing facilities in the UK, employing approximately 1,800 people.

We are a leading manufacturer of a diverse and trusted range of concrete and clay building products used extensively within the construction sector, with instantly recognisable brands such as Thermalite blocks, London Brick, Ecostock, Cradley, Formpave andJetfloor, Bison Precast. Our product range comprises of clay bricks, Thermalite blocks, aggregate blocks, Red Bank chimney, roofing and flue systems, precast concrete and flooring products and Formpave permeable paving.

Forterra represents exactly what we do and have always done. Our purpose is to manufacture products that are the essential to the nation’s construction sector, helping our customers build with ease and confidence. Moreover, we continue to lead our industryin terms of standards and safety.

What we can offer you;
- Competitive salary
- Company Pension Scheme
- Employee Assistance Programme