Ims and Quality Administrator

Job Advert

**Job Summary**:
Supporting the IMS and Quality Assurance Team to ensure:

- Governance and maintenance of key performance and compliance systems.
- Timely and accurate performance reporting
- Team administration duties
- Raise the profile of IMS and Quality requirements through delivery of training to wider project team
- Support the audit programme and compliance to schedule

**_
Key Responsibilities:_**
- Support the agreed Annual Audit Schedule by scheduling audit with attendees, arranging travel and accommodation when required.
- Support the IMS management system ensuring standards are written in the correct format and meets IMS document control requirements.
- System administrator of Quality and IMS systems to include but not limited to the following systems: Aconex IMS, COMET, Method Grid, ACC and Field2BIM.
- Ensure governance and compliance and provision of training related to IMS and Quality System.
- Provision of IMS and Quality Training for new starters.
- Arrange and coordinate meetings/workshops with internal colleagues, sub-contractors and external stakeholders, including the booking and managing of internal/external meeting rooms/venues.
- Collate and issue agendas, meeting packs, meeting minutes, chase actions and support the production of performance reports/presentations.
- Support external audit requirements including ISO and parent company certifications where required.
- Responsibility for the management and administration of the Sentinel system and all staff certifications associated with Sentinel. This includes D&A testing and all Rail Compliance training, as required by parent companies.
- Maintain Team information such as SharePoint folders, organisation charts, distribution lists, holiday trackers etc.
- New joiner onboarding and induction arrangements.
- Undertake ad-hoc tasks as necessary to support your team and the wider project.
- Promote and manage lessons learnt portal.

**_
Technical Competencies:_**
- Communication skills
- IT skills with the ability to use office software
- Word, Excel, PowerPoint etc.

**_
Behavioural Competencies:_**
- Able to work as part of a team and contribute to a common goal
- Organisation skills and methodical way of working
- Proactive and able to work under limited direction
- Upward management
- Able to maintain comprehensive records to stringent standard

**_
Qualifications, Certifications and Experience:_**
- Experience working as an administrator in construction

**_
HS2 Values:_**
- Leadership: Using innovation and challenge to lead by example.
- Respect: Understanding others, recognising their value and behaving accordingly.
- Safety: Caring for our workforce, or passengers and the public by creating an environment where no one gets hurt.
- Integrity: Acting fairly, transparently, and consistently.

**_
MDJV:_**
- Be collaborative: Work together as an IPT for the best outcome for Euston.
- Be inclusive: Make this a place where we all feel heard, valued, safe and supported to speak up.
- Be curious: Use your curiosity to find new ways to meet our goals and add value. Listen to others’ views and ideas and build on them.
- Be reliable: Honour your commitments. Follow through on actions and promises.
- Be safe: Look after each other to make sure we stay safe and well and enjoy our working environment.
- Be your best: Help develop yourself and others - ask for feedback on what you do well and how you can be better. Give feedback thoughtfully and receive feedback graciously.
- Be an advocate: Recognise the success of the team and individuals.

**_
Dragados Values:_**
- Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
- Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
- Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long-term relationships based on mutual trust.
- Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
- Profitability: Ensuring our profitability as well as contributing value to the communities in which we operate as part of our sustainability agenda.