Team Administrator

Neuro Team Administrator, Band 3
Permanent, Part-Time, 30 hours per week
We are pleased to offer an exciting role to work as part of the team administration support for the Greenwich Neuro Rehab team within Oxleas. The team provide a Multidisciplinary Rehabilitation Service that is specialist in Neurological Conditions. It is community-based and community-focused, providing a specialist rehabilitation service to the person in the place most suited to their current need, which includes, but is not limited to, their place of residence, day centre, place of work. The service also provides clinics.
To provide an integrated and comprehensive administration and secretarial role supporting the multi-disciplinary team within the Greenwich Neuro Rehab Team. The role will include the organisation of filing systems and service users’ records and competent keyboard/audio skills. To liaise with external agencies as required.
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
We’re Kind
We’re Fair
We Listen
We Care
Effectively provide and implement core operational team administration requirements:
Undertaking word processing for the provision of required reports, letters, summaries, etc. within the set standards.
Using RIO (electronic system) to record and retrieve information on both service users and caseload holders.
Support routine data collection and analysis as part of quality monitoring systems
Implement and maintain effective filing systems, ensuring that service user records are kept safe, confidential, up to date and accessible.
Respond to incoming calls and deal with enquiries in accordance with management procedures. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant discipline/clinician. Use initiative in finding appropriate clinician for advice if required staff member is absent.
Implementing and maintaining effective communication systems with community teams, secondary care, GPs and service users.
Distribute/disseminate post as necessary in a timely manner.
Undertake administrative duties to support clinicians.
Provide assistance to clinicians in troubleshooting computer issues.
Provide administrative support to clinical meetings such as compiling timetable, sending invitations, minute taking and updating electronic clinical records (RiO).
Booking of appointments and maintaining clinicians’ RiO diaries.
Booking of interpreter services as required
Minute taking and dissemination of information in an effective and timely manner.
Providing cover for other admin staff during periods of leave, sickness or to alleviate workload of colleague as necessary.
Maintaining patient confidentiality at all times.
Adhering to all organisational policies, procedures and guidelines.
Undertaking any training requirements in order to enhance the job role and as dictated by your own personal development review.
Undertaking any other jobs/tasks as discussed with your Manager.