Administrator

-An exciting opportunity has arisen within our Property & Asset Management team in Oxford, for a driven individual to join the team as an administrator. The post holder will take ownership of all relevant administrative duties, working alongside the property and asset management team providing efficient, high level support, including management of health and safety compliance, invoicing and client management, anti-money laundering checks and other compliance due diligence, call handling, typing and preparation of communications and documents, maintenance of file systems, diary management and other administrative duties as required.

**Main Tasks**:

- Produce accurate and well-presented documents including reports, client correspondence, presentations, and spreadsheets within agreed time frames, following accurate data inputting into TRAMPS or Excel.
- Process invoices and support in the preparation of departments budgets and forecasts.
- Liaise with the property managers to ensure the health and safety trackers are kept up to date and works are commissioned.
- Maintain close communication with other administrators across different divisions to always ensure efficient running of the department.
- Undertake general administration tasks within the team and office to ensure the smooth running of the business.
- Develop and maintain a working knowledge of compliance information such as money laundering and clients’ compliance systems (for administrative purposes)
- Assist Surveyors in the smooth day to day running of a nationwide portfolio of properties.
- Man the helpdesk and respond within agreed timescales to enquiries or faults logged.
- Assist with the preparation of annual service charge budget and reconciliation reports.
- Update records and maximise the use of databases to ensure client and tenant details are up to date.
- Assist surveyors with occasional site visits.
- Carry out timely and accurate administration of databases.
- Handling minor property repairs and maintenance issues.

This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the team and office.

**What will it take to be successful?**

Hours
- Full-time
- Contract type
- Permanent
- Location
- Oxford
- **Why choose us?**

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.**About us**:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers - our universe of client experience is among the most varied in UK property.We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.**Our values**:

- Approachable - We treat every relationship with respect, integrity, and warmth
- Effective - We do what we say we will, we do it well and we are accountable
- Ambitious - We are ambitious for our clients and for our firm

We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:
- Communication - Ensures effective, clear, and relevant communications in support of business objectives
- People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
- Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm’s heritage and values
- Use of Technology - Modern, Agil