Business Support Officer

2 weeks ago

Theale, United Kingdom Focus Resourcing Full time

Reporting to the Head of HR you will be part of a small team supporting the CEO and other directors as well as supporting the smooth running of the busy office. Our client offers a friendly work environment with teams who are engaged and keen to do a goodjob. We are seeking a strong team player who enjoys adding value.

The role:

- Provide support for the CEO and the other directors including
- Set up and facilitate meeting arrangements as required.
- Book travel and hotels.
- Diary Management.
- Organising Teams calls.
- Assist Office Manager with the following:

- Issuing of security cards for staff and visitors and door entry fobs for staff.
- Liaising with the Landlord for building maintenance.
- Manage on site car parking requirements for staff and visitors.
- Test fire call points weekly, in accordance with Fire Safety.
- Management of meeting room bookings.
- Organising Company events.
- Arranging meetings, e.g. All Staff and management team.
- Raising purchase orders with Procurement Department.
- Keep Gift & Hospitality log up to date.
- Support training requirements in Theale Head Office, including ordering lunches and booking rooms.
- Assisting PMO with ongoing and new projects.
- Creating mail merges.
- Creation of spreadsheets and documents.
- Formatting of documents to Company standards using templates.
- Assisting the H&S Officer with Monthly/Quarterly House Keeping checks for H&S and Environment. Also monitor paper, water and gas usage use in accordance with Company key Environment Objectives and Promote Environment initiatives.
- Reception support - This includes daily lunchtime cover as well as covering periods of annual leave or other absence.
- Distributing incoming post and management of outgoing post.
- Answering incoming phone calls and routing to the correct extension.
- Admitting visitors, signing them in and notifying the host.
- Ensure client meeting rooms are clean and ready for occupation.

The person:

- Experience in a similar support role
- Flexible and able to adapt to changing environments and demands
- Excellent organisational and communication skills
- A high standard of written and spoken English
- Must be proactive and take initiative

**Benefits**:

- 25 days holiday
- Pension
- Pay day lunch
- Xmas and social events
- Perkbox
- Death in Service (after 6 months)

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